Meeting Minutes

February 3, 2016

Dave’s Cafe

Cloudcroft, NM

6:00 p.m.

Members Present

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1. Call to Order: President Arlan Ponder called the meeting to order at 6:06 PM.

Announcements: Kenzi is moving back home and getting married. Arlan and Katy got married! Julie Bryant is a new member.

2. Minutes: The minutes for the January meeting were emailed. Mike Shinabery made a motion to accept the minutes and George Collins 2^{nd the motion. Minutes were accepted as written.}

^{3. Treasurer’s Report: A treasurer’s report was given by Patty Belden. Charliss Randall moved to accept the report, Jennifer Green 2nd the motion. Treasurer’s report was accepted.}

^{4. Old Business:}

^{a. All members think of ideas for CLOC 25th anniversary.}

^{b. High School Murder Mystery will be March 19th 2016. Cloudcroft High School Culinary Arts will cook. The cost will be $6.00 per person. There was discussion about Silent Auction items, maybe ask a business to donate a large ticket item in exchange for free ads?}

^{c. Mike Shinabery passed out Bio Sheets for the Mountain Monthly.}

^{d. Scholarship Committee will be chaired by Cindi Bradshaw, with Arlan Ponder, Patty Beldon, Kathleen Crinklaw and Bill Denney on the committee.}

^{e. All Members will be emailed a list of sponsors and will be responsible for contacting them to sponsor this year. Patty will email the list to all members.}

^{f. NM Space History Museum has offered $500.00 Scholarship to Space Camp for students K through 12. Final Details are still in works.}

^{g. Heart of The Desert Pistachio Farm wants to put on a Murder Mystery next year. Patty Moved that CLOC Participate, George 2nd, motion carried.}

^{Arlan will coordinate.}

^{6. New Business:}

^{a. 2016 Calendar is behind schedule and a template is being worked.}

^{b. Tentative Directors for the upcoming season.}

^{May: Need a Director}

^{July: Arlan Ponder}

^{August/September. Need a Director}

^{Discussion on maybe carrying over the September show to add shows for Octoberfest and Aspen Fest, more to come.}

^{c. We need to write thank you notes for Directory Sponsors. Katy Ponder will get this done.}

^{d. Jan Wafful is the new Special Events Coordinator for the City of Alamogordo. There was talk about having CLOC put on a Murder Mystery. Publicity will be paid or by the City. Arlan will coordinate with Jan.}

^{e. Jan asked that CLOC be a sponsor for The Desert Light Film Festival. Sponsorship will help cover Food and Reception for 450 Students. Kathleen Crinklaw moved that we donate $500.00, Bill Denney 2nd. Motion Carried.}

^{f. Scotty LPG filled the propane tank again. Katy Ponder will get a thank you note out to them. We may give them a ½ page ad. Arlan thinks with an increase in sponsorship it will be easier to give them four regular size ads versus a ½ page ad.}

^{g. Chamber dues need to be paid to Alamogordo, Ruidoso and Cloudcroft, Jan Wafful moved to pay the dues, Charliss Randall 2nd, motion carried.}

^{h. CLOC will look at purchasing a Go-Pro camera not to exceed $500.00.}

^{i. George will look into the purchase price of a projector to show Sponsors during pre-show and intermission.}

^{7. Adjournment: The agenda was completed, Becky Courvoisier moved that the meeting be adjourned, Cindi Bradshaw 2nd the motion. Next CLOC meeting will be Wednesday March 2, 2016 6pm at Dave’s Café.}

^{Respectfully submitted,
Cindi Bradshaw, Secretary
Cloudcroft Light Opera Company}

Meeting Minutes

September 3, 2015

Zenith Park Pavilion

Cloudcroft, NM

6:00 p.m.

Members Present

Arlan Ponder, President

Becky Courvoisier, Vice President Patty Belden, Treasurer

Charliss Randal, Board Member

Tony Courvoisier, Board Member

George Collins, Board Member Patricia Mishkin Connie Collins

Penny Hall Mike Mishkin

Jubal Hall George Collins

Kathleen Crinklaw Alan Hale

Eddie Crinklaw Meghan Edwards

Jennifer Green Loretta Seidel

Cindi Bradshaw Bryanna Bradshaw

Katy Brown Kalei Ponder

Aurora Seidel Larry Evans

Scotty Courvoisier Megan Edwards

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1. Call to Order: President Arlan Ponder called the meeting to order at 6:10 PM.

There were no new Announcements. There was one new Member, Megan Edwards.

2. Minutes: The minutes for the August meeting were emailed. Mike Mishkin made a motion to accept the minutes and Jennifer Green 2nd. Motion carried.

3. Treasurer’s Report: A treasurer’s report was given by Patty Belden. Charliss moved to accept the minutes, George Collins 2nd. Minutes were accepted.

4. Committee Reports. No change

5. Old Business:

a. Pat Mishkin had ballots; The elections were made by acclamation. Mike Mishkin moved that they be accepted and Larry Evans 2nd the motion. Motion passed.

b. New Officers are: President, Arlan Ponder

Vice President, Tony Courvoisier

Secretary, Cindi Bradshaw

Treasurer, Patty Belden

Board Members, Becky Courvoisier

Charliss Randall

George Collins

c. Murder Mystery will be March 19th 2016 barring any conflicts.

d. Building upgrades should be complete by next season.

e. Mike Shinabery is still looking for CLOC Members to submit their bios for publishing in the Mountain Monthly.

6. New Business:

a. 2016 Is the 25th Anniversary of CLOC. Items discussed were, maybe coming up with a T-Shirt Design commemorating the 25th Anniversary and having a community pot luck with CLOC supplying the meat. All members are encouraged to think of something to celebrate the 25th anniversary.

b. Costume Clean-up day will be September 27th at 2pm.

c. The Kiwanis need help with their booth on the 19th, anyone who can please come out and help. Contact Pat Mishkin for details.

d. The Murder Mystery at the "Space Museum" is on October 30th. They are giving CLOC $20.00 per person. The expected turn out is 75-100 guests. There will be 15 cast members. Contact Arlan to get your tickets or to be in the cast. The theme is "Comet-Con" in honor of Alan Hales’ Comet. The Space Museum would like this to be an annual event.

e. Santa Land is November 28th and December 19th. Patty Belden is the chair and will work with the Cloudcroft Chamber. Please contact her if you can help.

f. Scholarships were discussed. The rules for applying will be strictly enforced. With the recent turn out to the Melodramas and increase in donations, it was discussed that maybe we could add a need based scholarship. The rules will be looked at by the Scholarship

Committee.

g. The Budget Meeting will be October 4th, 2pm at the Courvoisier home.

h. The CLOC Private Page will be a closed group and only for paid members. Becky Courvoisier and Cindi Bradshaw are the Administrators.

7. Adjournment: The agenda was completed, Mike Mishkin moved that the meeting be adjourned, Becky Courvoisier second. Next CLOC meeting will be October 1st, place TBD.

Respectfully submitted,

// Signed//

Cindi Bradshaw

Meeting Minutes

June 4, 2015 – 6:00 PM

Cloudcroft Ski Resort

Cloudcroft, NM

Members Present

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1. Call to Order: President Arlan Ponder called the meeting to order at 6:09 PM.

2. Minutes: Minutes for May 7, 2015, were given out prior to the meeting for approval. Penny moved to approve the minutes. Cindi Bradshaw seconded the motion. All approved, motion passed.

3. Treasurer’s Report: Patty Belden was absent today but the treasurer’s report was presented. There are two accounts. Available Balances are: Operations Account $5,074.50 and Membership Account $4,292.64. Becky C. moved to approve the treasurer’s report. Penny Hall seconded the motion. All approved, motion passed.

4. Old Business:

a. OFCU funding was discussed. George reported that he had gathered bids on the possible sidewalk extension around the building. Each bid was for a different type of extension. The bid for the basic extension was $1800 just around the building to join the old sidewalk. A second bid for $2400 was to extend the sidewalk further out from the building and the final bid of $5500 was to remove the drain and extend the sidewalk all the way to the dressing room and stage. It was decreed by general agreement among the members that the committee needed to make a decision on the Electric Co-op grant funds--and apply for possible funds from OFCU –but look at these options and pick the best use of money and products for the construction.

b. Melodrama-Memorial Day was discussed. "Pony Expresso" brought in $1600.02 and after expenses netted a profit of $750.81. First-time director Larry Evans and his group did a great job. Comments were that it was a "good time" had by all.

c. Melodrama-July 4th was discussed. "A Cowhand’s Christmas Carol" set for this production repeat. Dates will be July 3, 4, 10, 11, 17 and 18.

d. Melodrama-Labor Day was discussed. "The Ballad of Gopher Gap" picked by Team Courvoisier is in collaboration. All the parts are filled. Becky appointed Jan and Penny to work on the costumes. Practices will start in July.

e. Sponsor were discussed. Everyone who asks should contact Patty Belden.Vintage, Etc. in Alamogordo asked about renewing again. Patty would need to call Audrey at the store.

f. Cloudcroft Chamber dues are due for payment. The club agrees these should be paid as soon as possible.

g. The book for diretors was discussed. Arlan is still working on the book for the Director/Producer in the file. Some instructions are needed for inclusion in it.

5. New Business:

h. T-shirt prices and payment options for members and patrons were discussed. Cindi moved to sell t-shirts to members for $10. Jubal Hall seconded the motion. All approved, motion passed. Cell phone readers for credit card charges for patron t-shirts were discussed. Becky moved to approve getting the readers as soon as possible. Tony seconded the motion. All approved, motion passed.

i. Elections were mentioned briefly. Members were told to declare for an office in August. The September meeting will be membership payment, election and take office immediately in the meeting with a potluck after.

j. Committee Reports

i. By-laws-no report

ii. Scholarships-no report until 2016

iii. Memberships/Sponsors-no report

iv. Pavilion renovations –Tony discussed what was needed and possible costs. The final discussion was a shortage of money to carry out the major renovations even with the grant of $2500 from the electric co-op. Cindi moved to change the co-op funds to go to an outside storage building and the handicap sidewalk construction and completion as advised. Dave Bradshaw seconded that motion. All approved, motion passed. A letter will be written to the co-op to advise them of the change in funding usage for this purpose.

5. New Business:

a. T-shirts were discussed last month and approved. The order is in at a cost of $822. This should last all year.

b. The November Murder Mystery for the Lodge Resort was discussed. Lisa Thomassie is ready to meet and talk terms. Becky will work out the agreement and will set up a meeting with the Lodge for herself and Charliss.

c. The post office box rent is due. It is approximately $68 a year. Penny moved to pay the rent and keep the box. Mike seconded the motion. All approved, motion passed.

d. Sound equipment and microphones are needed at a cost of not more than $100. Jubal moved to pay up to $100 for this expense. Alan seconded the motion. All approved, motion passed.

e. Summer meetings were discussed. The ski run will continue to host the club meetings through out the year, so no changes are needed.

f. A patron scholarship for Kelly Schaedel was discussed. She is a student graduating in Texas that has attended shows. The club agreed to gather up a cash donation at the next meeting for her instead.

g. The concessions stand rules for members was discussed at length. It was ruled that there should only be 1 free popcorn and 1 free coffee or water for each cast or crew member each show night. Becky moved to allow $25 per performance night for each director to feed and water each crew and cast. Cindi seconded that motion. All approved, motion passed. A new hot water heater is needed for the concession stand. Bill Denney will get with Jubal on one that he has for free to see if that will work. If one still has to be purchased, Charliss moved to approve not more than $300 to spend on this expense. Jan seconded that motion. All approved, motion passed.

7. Adjournment: The agenda was completed and Marty Ware moved for adjournment. Mike Mishkin seconded the motion and the meeting was adjourned at 7:34 pm. The next meeting will be at the Ski Area on July 1st, 2015. Respectfully submitted,

K. Jan Wafful

2015 CLOC Secretary

Meeting Minutes

May 7, 2015 – 6:00 PM

Cloudcroft Ski Resort

Cloudcroft, NM

Members Present

1. Call to Order: President Arlan Ponder called the meeting to order at 6:10 PM.

2. Minutes: Minutes for April 2, 2015, were given out prior to the meeting for approval. Becky moved to approve the minutes. George Collins seconded the motion. All approved, motion passed.

3. Treasurer’s Report: Patty Belden presented her treasurer’s report . There are two accounts. Available Balances are: Operations Account $8,825.31 and Membership Account $4,255.54. Connie Collins moved to approve the treasurer’s report. Jubal Hall seconded the motion. All approved, motion passed.

4. Old Business:

a. OFCU-There was no report

b. Melodrama-Memorial Day was discussed. "Pony Expresso" with director Larry Evans is on track and going well. Makeup, arrangements for advertising and the pavilion sign were discussed. Purchases will be reimbursed with receipts given to the treasurer.

c. Melodrama-July 4th was discussed. "A Cowhand’s Christmas Carol" with director Arlan Ponder is set for this production.

d. Melodrama-Labor Day was discussed. "The Ballad of Gopher Gap" is directed by Team Courvoisier. There are large parts. Club members who want to participate please apply for a part.

e. Sponsor letters have been sent out to all club members. Out of 7 sponsors 2

have paid. Please get with Patty about collecting or recruiting any new sponsors.

f. Alamogordo Chamber dues are due for payment. The club agrees to pay these as soon as possible.

g. The pavilion spring cleanup will be on May 17th at 4:00 PM. Come early or bring a potluck dish as desired.

h. Arlan is working on the Director/Producer book in the file. Some instructions are needed for inclusion in it.

5. New Business:

a. Check presentation to Cloudcroft Schools was discussed. Patty will present a check for the murder mystery to the school on May 19th in the estimated amount of $3,800.

b. Scholarships recipients are: Shelby, Morgan Beasley, Cotton Lewis, Wyatt Wright and Casey.

c. T-shirts for 2015 were chosen. Guy Ross will be the same vendor as last year with the same design that Tony gave him last year. Zippered jackets are available for club members upon request and personal payment. Two members ordered and paid Tony for 1 large and 1 extra large in colors. (Karie & Jan)

d. A November Murder Mystery for the Lodge Resort was discussed. Concerns were discussed. Becky would draft a letter of agreement for consideration with the Lodge and meet with the business manager to see if terms would be able to be agreed upon. Jan volunteered to write a Star Wars themed mystery, having written a successful Renaissance mystery produced there before, If an agreement can be made. Larry Evans made the motion to move ahead to seek agreeable terms for a production. Becky seconded the motion. All approved, motion passed.

e. The murder mystery for Cloudcroft Schools next spring was discussed. Conflicts with the calendar dates were discussed. February 13th, 2016, on a Saturday was tentatively set as the expected date.

f. Lumberjack Days were discussed. The pavilion club chairs were used last year, and returned. The club agreed the chairs will be available for use again this year with the same return agreement.

g. Elections of officers for next year was discussed. Members should declare for officers posts in August and the election will be at the September meeting with a potluck. All membership dues must be paid by that date to vote in the elections.

6. Additional items discussed: Jan reported 385 students for a record year at the Desert Light Film Festival on April 24th, 2015. She thanked the membership for their support and the reception funding.

7. Adjournment: The agenda was completed and Marty Ware moved for adjournment. Jan Wafful seconded the motion and the meeting was adjourned at 7:39 pm. The next meeting will be at the Ski Area on June 4th, 2015. Arlan will be out of town and Becky will preside over the meeting.

Respectfully submitted,

K. Jan Wafful,  2015 CLOC Secretary

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1. Call to Order: President Arlan Ponder called the meeting to order at 6:12 PM. There were no announcement and no new members present. 

2. Minutes: There were no meeting minutes for March. There was no formal meeting. 

3. Treasurer's Report: A treasurer's report was not given. Patty Belden was not present and joined the meeting after this section was past. 

4. Old Business: 

a. The OFCU funding was not discussed. George Collins was not present to give a report. 

b. Becky reported that the "Wheel of Jeopardy" Murder Mystery at the high school cafeteria brought in about $4,100 out of which approximately $900 will go to pay for the food costs. Sponsor 'Thank you' letters will be sent out by Denise. 

c. Larrye Evans is directing the May Melodrama, "Pony Expresso" This play has not been performed by the troupe since 2001. May dates are 22,23,& 24th, then concludes 29-30th.

d. Arlan ponder is directing the July Melodrama "A Cowhand's Christmas Carol." July dates are 3-4, 10-11, and 17-18.

e. The Labor Day Melodrama will be Team Courvoisier directing with date in August for 28-29, and September 4-6th. 

F. The new sponsor letter was sent out to the club by email. Penny, Patty and Denise are gathering the sponsorships this year. Scotty's Propane put $186 of propane in the tank at the pavilion and waived payment by the club in lieu of a sponsorship. 

g. Alamogordo Chamber dues need to be scheduled for payment at this time. There was general agreement to renew. 

h. Pavilion Cleanup day was scheduled for 1:30 pm on Sunday, April 12th. All members will be encouraged to show up to help. 

i. Director and Responsibilities book was not discussed today. 

j. Committee Reports: 

i. By-laws--Becky--nothing new to report. 

ii. Scholarship--Committee chair, Becky is ready to meet with the committee this Saturday April 11th. 

iii. Membership/Sponsors-Patty-no news

iv. Pavilion Rennovations-Tony reports that he is working with Dave Venable to find the original addition plans that were architect donated for the club project. 

5. New Business:

a. Director/Producer responsibilities book not discussed. Charliss Randall did announce that this is her 20th year in CLOC. She was congratulated by everyone. 

She is the only active founding member left in the club at this time. Yea! Charliss!!

b. Check presentation will be made to the Cloudcroft schools on April 21st for $3,500 at the school board meeting. 

c. Scholarship banquet for Cloudcroft-the date is still to be determined. 

d. T-shirts were discussed and pricing was compared. Marty reported on a new business in Cloudcroft who could order them. It was discussed that these quotes were higher than paid last year. It was determined to go with the same and cheaper cost company used last year. These T-Shirts with CLOC logos will be sold at the plays this summer as an additional fund-raiser. 

6. Additional items: Jan invited everyone to the "Film Week in Alamogordo" premiers and showcases for the week of April 22-26th. Over 400 students applied for the festival day attendance on April 24th. The screenings, reception, and awards start at the Flickinger Center at 1:00 pm that day. CLOC was thanked for their continuing support of the festival reception. Prof. Donnelly from the UK will be at the events. He is writing a book about film and television in New Mexico to feature southern New Mexico that is set to be published in 2017. it was discussed that the next meeting will be at the ski area? Becky and Tony have been extras in the "Better Call Saul" series and the "Night Shift" at Albuquerque Studios. "Night Shift" will air on April 13th, so look for them. 

7. Adjournment: The agenda was completed and Jan moved for adjournment. Marty seconded the motion and the meeting was adjourned at 7:06 pm. The next meeting will be at the Ski Area on May 7th, 2015.

Respectfully submitted, 

K. Jan Wafful, CLOC Secretary

Meeting Minutes

February 5, 2015

Ski Area Restaurant

Cloudcroft, NM

6:00 p.m.

Members Present

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1. Call to Order: President Arlan Ponder called the meeting to order at 6:05 PM.

2. Minutes: The November meeting minutes were presented for approval. Cindi Bradshaw moved to approve the minutes as written. George Collins seconded the motion. All approved, motion passed.

3. Treasurer’s Report: The treasurer’s report was given out. President Ponder ran through the account balances in each account at this time. Connie Collins moved to approve the report. Cindi Bradshaw seconded the mothion. All approved motion passed.

4. Old Business: The Otero County Electric Cooperative Operation Round Up Program grant application was successful. This is a donation program funded up to $2,500.00 in donations for requesting community organizations and non-profits.

The storage on the climated controlled unit in Alamogrodo was paid up to January 2016-for one year.

George Collins has asked for a sidewalk extension estimate in order to apply for the OFCU grant for that expenditure.

The murder mystery written by Becky that was changed from February is on March 14th at 6:00 pm at the high school. It is called the "Wheel of Jeopardy" and 180 tickets are available to sell for $20 each. There will be a silent auction and Denise is in charge of that segment of the evening. Tony is in charge of the backdrop and stages. Becky moved to advance $1000 for the required food shopping for the dinner preparations at the school. George seconded that motion. All approved, motion passed. Once the event is held, the silent auction and ticket sales pays for the event--plus the cake auction proceeds.

5. Committee Reports:

i. By-laws Committee-Becky-no changes at this time.

ii. Scholarship Committee-The new scholarships have changes were finalized.

iii. Applications-Patty reports that applications are out to all the schools and are now due on 4/01/15. The committee members evaluating scholarships are Becky, Connie, Patty, Marty and Kathleen.

iv. Membership/Sponsors Committee-Sponsors this year they will be displayed on play programs, the website sponsors page and with in the section online for each play.

v. Renovation Committee-Tony The membership agreed that Tony can now move ahead with the pavilion renovation plans with funding now awarded in the grant from Otero County Electric Co-Op.

6. New Business:

a. Maudi Gras was discussed briefly. There is no float from CLOC but attendees from the club might throw beads left over from last year in Masquerade Costumes.

b. Desert Light Film Festival on April 24th was discussed. All members were invited to attend the free screenings at the Flickinger Center at 1:00 pm. Becky went last year and awarded CLOC sponsored Drama/Comedy category prizes. This year the festival has secured Baja Broadband as the new prize corporate sponsor and is asking if CLOC would like to reinstate the "CLOC Reception" for the students, teachers and parents. Marty moved to award $400 for this reception revival. Patty seconded that motion. All approved, motion passed.

c. Melodramas for summer were discussed. Larry Evans will direct Mayfair and Jan will assist. Larry will determine the play by the next meeting.

Arlan will direct the July Melodrama and has chosen "A Cowhand's Christmas Carol" to direct for that play. Becky, Tony and Scotty will take the family directorship of the Labor Day Melodrama. They will also pick that play soon. It was noted for the membership that Becky and Tony have acted in the extra cast for the "Better Call Saul" tv series that is starting on AMC. Everyone was reminded to watch that to see if they are featured in different scenes of the series. They were congratulated on the series work.

d. 2015 Sponsors will be contacted by Penny Hall.

e. Alamogordo chamber dues are due for payment and it was general agreement by all to pay that renewal as soon as possible.

7. Additional items were discussed. Science Olympiads/Knowledge Bowl was brought up. Checks were issued for those sponsorships after the vote in favor at a prior meeting. A slient auction item was suggested as a basket of Little Debbie Cakes that members could contribute to help fill.

8. Adjournment: The agenda was completed and George Collins moved for adjournment. Kathleen Crinklaw seconded the motion and the meeting was adjourned at 6:55 pm. The next meeting will be at the Ski Area on March 5th, 2015.

Respectfully submitted, 
K. Jan Wafful, CLOC Secretary

 Meeting Minutes

November 6, 2014

Cloudcroft Ski Resort

Cloudcroft, NM

6:00 p.m.

Members Present

Arlan Ponder, President                                       Greg Krinklaw

Becky Courvoisier, Vice-President                        Larry Evans

Scotty Courvoisier                                                 Hope Evans

Jan Wafful, Secretary                                            Mike Mishkin

Patty Belden, Treasurer Jubal Hall

George Collins, Board Member Penny Hall

Connie Collins                                                       Bill Denney

Tammie Tomlin                                                     Carson Denney

Colin Tomlin                                                           Loretta Seidel

Marty Ware 

Kathleen Crinklaw                                                                                                

Eddie Krinklaw

Charliss Randall

------------------------------ ------------------------------ ------------------------------ ----------------

1. Call to Order: President Arlan Ponder called the meeting to order at 6:11 PM.

2. Minutes: Minutes for October 1, 2014 were given out prior to the meeting for approval.  There was one correction on the Feb. Murder Mystery.  Marty Ware moved to approve the minutes with this correction. George Collins seconded the motion.  All approved, motion passed.    

3. Treasurer’s Report: Patty Belden is working on the new treasurer’s report format.  There are two accounts.  The reporting is filed with these minutes.  Available Balances are:  Business Account $5,549.83 and Non-profit Account $4,271.54.    The accounts will be balanced at the next meeting for  a full treasurer’s report.

The officers stepping down from the club recently were discussed.  Larry Evans moved to remove former Treasurers Terra Ponder and Jennifer Ridley.  Kathleen Crinklaw seconded the motion.  All approved, motion passed. 

4. Old Business:

      a.  The Co-op Roundup Program application was discussed briefly.  Jan presented the completed application to Mr. Bill Denney.  Mr. Denney will turn that in tomorrow at Otero County Electric Cooperative offices.

      b.  Santa Land was discussed briefly.  Nine items were listed under this section.  Almost all are covered.  Booth and jobs were discussed.  A committee was appointed to meet the following Wednesday to set booth policy and take care of the coordinating arrangements.  Committee members are Arlan, Patty, Larry and Loretta.  

      c.  The Strategic Plan drafted by President Ponder was passed out for feedback corrections or changes from the membership.  He in the process of finalizing this plan.   

       d.  OFCU-funding source was discussed.   George Collins will do more research and talk with Cloudcroft Mayor Dave Venable for more information.

       e.  Committee Reports were given.  The by-law committee discussed the proposed changes.  Marty will send the original by-laws to Becky in Word format.

The Scholarship Committee is open for applications now until the deadline.  Connie, Patty, Marty and Kathleen were nominated to be the committee members.  George Collins moved to approve these committee appointments.  Marty Ware seconded the motion.  All approved, motion passed.  The number of scholarships were discussed.  Mike Mishkiin moved to give out 5 scholarships for $500 each.  Penny Hall seconded the motion.  All approved, motion passed.  Sponsors and Membership committee chair, Patty had nothing new to report.  The Pavilion renovation committee had nothing new to report today.   

5.  New Business

     a.  Cloudcroft Mardi Gras celebration theme will be “Masquerade” and the date will be on February 7^th.  Marty Ware moved the club not do a float this year.  Jan seconded that motion.  All approved, motion passed.  It will be discussed at the future meeting if any type of participation will be done without doing the float at the next meeting.  There are leftover beads that could be thrown and players could march in the parade or give out beads on the sidewalks.     

     b.  The February murder mystery was discussed. It will be the “Wheel of Jeopardy” by name.  Becky is the director and is writing the script for the players.

     c.  501(c ) 3 certificate re-issue was discussed briefly.  Patty was reminded that it should just be the original letter from the IRS.  Reporting is done once a year.

      d.  The 2015 Melodrama calendar was discussed and directors volunteered.  The May production will be directed by Larry—Jan will assist.  July will be directed by Arlan.  Team Courvoisier will direct the Labor Day production.   If those scripts can be chosen by the next meeting, publicity and marketing can be done in print visitor guides for this year by El Paso.

       e.  The Christmas Angel program for kids was discussed.  Mike Mishkin moved to not exceed $200 by doing 4 gifts for $50 each.  George Collins seconded the motion.  All approved, motion passed.       

6.  Additional items discussed:  Jan discussed a possible murder mystery  at the Lodge Resort for a family reunion.  She would like to talk with Lisa Thomassie and get back to the club if it is a possibility.  There was a reminder that the Christmas Party would be on January 8th.  The next meeting December 4^th will be at the Ski Run.  Arlan will be gone on business and Becky will preside over the meeting.  Mike Shinabery thanked the club for the plant at his wife’s funeral.  CLOC sent over a plant at a cost of $100.       

Adjournment: The agenda was completed and Marty Ware moved for adjournment.  Kathleen Crinklaw seconded the motion and the meeting was adjourned at 7:03 pm.

The next meeting will be at the Ski Area on December 4^th, 2014.

Respectfully submitted,

 K. Jan Wafful

2015 CLOC Secretary

 Meeting Minutes

October 1, 2014
Zenith Park Pavilion
Cloudcroft, NM
6:00 p.m.

Members Present

--------------------------1~~-----------------------------

1. Call to Order: President Arlan Ponder called the meeting to order at 6:14 PM.

2. Minutes: Minutes for both August, 08/06/14 and September, 09/03/14 meetings were sent out prior to the meeting for approval. Connie Collins moved to approve the two sets of minutes as written. Marty Ware seconded the motion. All approved, motion passed.

3. Treasurer's Report: Patty Belden is working on the next treasurer's report. There will be a full treasur r's report at the next meeting. A new signature card  is now available at 1st Nati nal Bank for the new officers.

4. Old Business:

a. Miss Cloudcroft pageant was discussed. Rainey O'Connor was Miss Outstanding Teen f m Cloudcroft, and other contestants were discussed. CLOC helped with the event and all went well.

b. The sponsored Otero Film event went well. About 40 people attended the reception where CLOC was thanked for their sponsorship and their continuing participation with the Desert Light Film Festival competition. "Life in New Mexico" film project was shown to the public at no cost at Allen theater's Aviator 

10. Mary, Shara Shinabery, Chris Shinabery, Cindi Bradshaw, Bryanna Bradshaw, Bill Denney, 

Hester from the AH EI Tigre introduced her culinary students sponsored for the reception preparatio by CLOC.

c. The OCEC Roundup Program application is being filled out for submission.

Patty Belden will provide the IRS Non-profit letter for the application. It will be ready for submission by the next meeting.

d. The lumberjack Days was held as a Cloudcroft event. The chairs borrowed from ClOC were ret rned to the storage room as expected, by Arlan

e. ClOC's obligation for Santa Land was discussed. Dave Bradshaw is doing the part of Santa for the November 29th event while Arlan is out of town. Arlan will play Santa for the December 29 event.

f. An update was given that the Chamber membership in the Ruidoso Chamber has been paid and CLOC is now a member.

g. Clean up day went well on September 21. If anyone has pictures please send them to Marty are for the activities page.

h. ClOCster in ormation was discussed. Charliss Randall is out of town. Her father broke his hip again.

i. Committee Reports: 6 items-

No committee reports were available or discussed at this time.

5. New Business:

a. A ClOC Strategic Plan was presented by Arlan Ponder for the club to look at and get back to him with any additions or corrections. A copy is attached to the minutes here.

b. Judy Siebenaler is rebuilding her studio that she lost. Arlan asked if the club would like to make donation to help her from the families in need donations. Cyndi Bradshaw moved to donate $200 to help with this donation. George Collins seconded the motio . All approved, motion passed.

c. OFCU was discussed as a funding source. George Collins moved that the club apply for fundi g from that business organization. All approved unanimously to proceed with a fund·ng request on ClOC's behalf. . Summer melodrama results were discussed.

d. Facebook and website updates were discussed. There are new historic pictures on the website that have been added. Marty will be thanked for such a great job in keeping [the websites and pictures updated. Please continue to send in new and updated pictures too.

e. Moving ClOC meeting days to not interfere with church on Wednesdays was discussed. Kathleen1Crinklaw moved to move the monthly meetings to the first Thursday. Bill Denney seconded that motion. All approved. Starting next month the meetings will be on he first Thursday of each month, with November 6 being the first meeting to be heId on Thursday at also the first at the ski run. 

f. The bylaws will need to be changed to reflect the new schedule of meeting days. Cyndi Bradshaw moved to change that in the bylaws. Connie Collins seconded the motion. All approved, motion passed.  

g. The winter location for the meetings will be the ski run, starting with the next meeting on November 6th.

h. The Mardi Gras in item i. and this item, the February 14, 2015 Murder Mystery were discussed together. At the last meeting those two were on the same date, so the murder mystery was cancelled.

i. The Mardi G s will be participated in as usual with a float and beads to throw. The date conflict was solved with the cancellation of the murder mystery to be re-set at a later time, if needed.

6. Additional items discussed: There were no other additional items discussed except the auction 0 the Lodge Resort was mentioned but no one knew when that was going to be held .

Adjournment: The agenda was completed and Connie Collins moved for adjournment. George Collins seconded the motion and the meeting was adjourned at 7:03 pm.

The next meeting wilI be at the Ski Area on November 6, 2014.

K. Jan Wafful

2015 CLOC Secretary

Meeting Minutes

September 3, 2014

Zenith Park Pavilion

Cloudcroft, NM

6:00 p.m.

Members Present

Arlan Ponder, President Pam Pickle

Becky Courvoisier, Vice-President Debi Turner

Charliss Randall, Board member Patty Belden

Tony Courvoisier, Board member George Collins

Mike Mishkin Connie Collins

Pat Mishkin Leah Freeman

Tammie Tomlin Jubal Hall

Colin Tomlin Penny Hall

Loretta Siedel Cindi Bradshaw

Kathleen Crinklaw Bryanna Bradshaw

Jan Wood Dave Bradshaw

Rudy Wood Alan Hale

Jinny Hendricks Jan Wafful

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1. Call to Order: President Arlan Ponder called the meeting to order at 6:20 PM.

2. Minutes: Mike Shinabery was absent tonight and there are still no minutes for approval from the July meeting. Those minutes will be presented online later for approval. Jan Wafful, filling in for Mike last month, has the minutes taken by her for the August 6th , 2014 meeting. Mike Mishkin moved to approve the minutes as written. Charliss Randall seconded the motion. All approved, motion passed.

3. Treasurer’s Report: There was no treasurer’s report given-President Ponder ran through the account balances in each account at this time. There will be a full treasurer’s report at the next meeting.

4. There was a presentation from Bill Denney on the Otero County Electric Cooperative Operation Round Up Program. This is a donation program that offers up to $2,500.00 in donations for requesting community organizations and non-profits. There was a general consensus that this donation program would be beneficial to the organization if applied for. The application form was taken and an application for this program will be drawn up by the officers. Questions were asked about the possibility of funding and available monies. Mr. Denney assured the members that there was funding available if they chose to apply.

5. Old Business:

a. Membership dues were gathered for the year. The cost is $10 per individual or $20 per family. The election will be held after dues are paid today. You must be a paid up member to vote today.

i. A contact list with emails and phone numbers will need to be made up from the listing of paid members when the treasurer can formulate a membership list.

ii. Spouses and kids will need to be listed separately with emails required for adult family members only.

b. The election of officers and board members was held with paid up membership voters. The positions voted on were, president, vice-president, treasurer and secretary for the officer positions. Three board member positions were also voted on. Election results were announced after the auditing members finished the vote count. The results of the election are: Arlan Ponder, president; Becky Courvoisier, vice-president; Patty Belden, treasurer and Jan Wafful as secretary. The board members elected were: Charliss Randall, George Collins, and Tony Courvoisier. These officers and board members take office immediately for the 2015 year. Mike Shinabery is now designated as the club Historian.

c. Summer melodrama results were discussed.

i. Becky Courvoisier reported on the Labor Day melodrama "The Groom Has Cold Feet." All performances were done on schedule without any problems and several characters were changed out during the production with back up actors for actors needing to be out of town. This went well. This melodrama should hve brought in approximately $3,200 in a 5 performance run. The actual final accounting will be done by the next meeting on the concessions and the donations.

1. The Hammy resided last year with another CLOC performer but Leah Freeman has brought that Hammy award to pass it over to Hope Evans for her performance as Sarah Tickle, the sheriff’s daughter in the "Groom Has Cold Feet."

Another award pig was given to Zack Miller for his outstanding portrayal of Deputy Milton in the same melodrama. There were rounds of applause and congratulations for both awarded actors.

ii. Total proceeds from the summer melodramas were discussed. It is the estimate that about $10,000 was taken in both in donations and concessions for this summer. A full report will be given by the new treasurer at the next meeting.

d. The murder mystery tentatively scheduled for November 1st to benefit Cloudcroft High School organizations as a fund raiser for them was discussed. There are several conflicting events happening on the same date. Cancelling the event because of limited attendance was discussed. Connie Collins moved to give a total of $400-split at $200 each to the Knowledge Bowl and to the Science Olympiads in lieu of the fund-raiser and cancel the murder mystery on that date. Pam Pickle

seconded that motion. All approved, motion passed.

e. CLOC sponsors for club sponsorships were discussed. There are still two that have not been paid. Penny Hall, sponsorship committee reported that those two sponsors were Chuck Venable’s "Dave’s Café" and Gary Mack Real Estate. She let the club know that she had contacted both for payment and both have declined sponsorship this year. A new sponsor, however, Vintage Etc. in Alamogordo signed up during the last melodrama.

f. The Chamber of Commerce dues of $150 for the Ruidoso chamber were approved at the last meeting. Paperwork is being submitted to join and pay the dues.

g. The Miss Cloudcroft Pageant was discussed again. At the last meeting Tony and Arlan volunteered to do the sound and Charliss to be a judge. Tony cannot do the lights, and someone is needed for concessions since Charliss is judging. Jubal Hall was appointed for the concessions and Penny Hall for the light for the pageant. This will be for September 26th from 6 to 10 pm and September 28th from 10 am to 5pm.

h. Committee reports were called for at this time:

i Bylaws committee chair Becky Courvoisier had nothing to report at this time.

ii. Scholarship committee reported the submission deadline is not due

iii. Membership - Sponsor reports will be given by the new treasurer next meeting.

iv. Pavilion renovations committee had nothing to report today.

v. The public relations committee would still be reported on by Mike Shinabery who is absent again this meeting.

6. New Business:

a. Funding for the new storage building was discussed. Kathleen Crinklaw moved that the Otero County Electric Cooperative’s Round Up Program paperwork be filed for the maximum donation of $2,500 for this project. George Collins seconded the motion. All approved and the application will be submitted for this donation.

b. Clean-up day for the pavilion was discussed. It was agreed that Sunday, September 21st. Starting time will be 1:00 pm. This will also be a potluck dish dinner and officer group pictures will be taken.

c. Lumberjack Days celebrations are going to be held by the Village of Cloudcroft. Chairs will be lent to the Chamber of Commerce for this event. It was suggested that Joel Dees or Tom Belverude be responsible for counting and returning the chairs to CLOC

d. Santa Land and CLOC’s obligations to that event schedule was discussed. It is a shared event involving CLOC, Kiwanis, and the Chamber of Commerce. Dave Bradshaw will play Santa on the November 29th event—while Arlan is out of town. Arlan will play Santa for the December 20th event.

e. The winter meeting locations were discussed. The Library and the Council Chambers were suggested as possible meeting sites with heat and accessibility. The comment was made that it would be nice to have a restaurant with food available for the members since the meeting is a dinner time frame. Tony Courvoisier suggested that Jeremy Adams would open up the ski area restaurant and make food available if the group wanted to meet there for the October meeting.

The group was in agreement and will meet there in October if all is correct.

f. Charliss Randall is in charge of Clocster Oscars for the troupe as has been done in the past. She will check out mirror-ball trophies and such and get back to the president on the awards.

7. Additional items were discussed. George Collins wanted to relay that a lot of the summer visitors reminded him that they really do appreciate seeing the authentic and Old True West melodramas in the summer performances. It was his suggestions that the directors please remember those audience requests when they pick their projects for next summer. Jan commented that if the titles could be picked by the next meeting, she could put them all in the El Paso Visitor Guide before it goes to print in mid-October. That guide is printed only yearly now instead of quarterly.

Adjournment: The agenda was completed and Jan Wafful moved for adjournment. George Collins seconded the motion and the meeting was adjourned at 7:11 pm.

The next meeting will be at the Ski Area on October 1st, 2014.

Respectfully submitted,
K. Jan Wafful, CLOC Secretary

Meeting Minutes

August 6, 2014

Zenith Park Pavilion

Cloudcroft, NM

6:00 p.m.

Members Present

Arlan Ponder, President Tony and Scotty Courvoisier

Becky Courvoisier, Vice-President 
Marty Ware, Web-mistress

Linda Carter Jubal and Penny Hall Cindi and Bryanna Bradshaw Kathleen Crinklaw Alan Hale Charliss Randall Jan Wafful

----------------------------------------------------------------------------------------------------------

1. Call to Order: President Arlan Ponder called the meeting to order at 6:10 PM.

2. Minutes: Mike Shinabery was absent tonight and there were no minutes for approval from the last meeting. Those minutes will be presented online and at the next meeting for approval.

3. Treasurer’s Report: There was no treasurer’s report given- the treasurer was absent also.

4. Old Business:

a. The annual meeting and potluck will be the next meeting on September 3rd.

b. Annual membership dues are now due- Adult $10 Family $20.

c. Officers and board members will be elected that night. Member dues must be paid in full in order to cast votes in the election. .

d. Melodramas were discussed. Man of the House took in about $2,075. The PSA, press release and poster has been done for The Groom Has Cold Feet.

Those will be sent out by email for distribution and publicity. Performance dates are set for two weekends August 22-23, and Labor Day weekend, August 29, 30, 31st.

e. The November 1st Murder Mystery was discussed. The chosen time has a conflict with school events. This will be pushed to a more convenient time in February to allow more time for scriptwriting.

f. Sponsorships still have not all been paid. A list was given to Penny Hall to collect. Others will help if needed.

g. Committee Reports were given. By-law changes were gone over to address the scholarship process. The new process if adopted, will make all applications more specific and the deadline for submissions will be March 20th each year. Marty Ware moved to adopt the written policy as presented. Tony Courvoisier seconded the motion. All approved, motion passed. After a short discussion,

Charliss Randall moved to approve the policy changes into the by-laws. Penny Hall seconded that motion. All approved, motion passed.

Renovation committee had no changes to report and after discussion this item was tabled to a future date when needed.

Promotions by Mike Shinabery and Jan Wafful are getting community calendar items in print, news, and broadcast for the club now as non-profit Public Service Announcements. Mike is doing a great job creating the radio announcements and PSA’s. Jan is posting to all TV stations and radio plus community calendars.

The 2015 calendar dates were discussed and need to be set. El Paso Visitor Guide will print them in their new annual issue in January if they have them soon.

5. New Business:

a. Chamber dues were discussed for Alamogordo, Ruidoso and Cloudcroft. The Alamogordo dues are renewed each year. Cloudcroft is a cooperative with the Village of Cloudcroft. Becky Courvoisier moved that the $150 membership plan be paid for to join the Ruidoso Chamber. Penny Hall seconded the motion. All approved, motion passed.

b. The Loper family donation was discussed and tabled until there is more information about what is needed for the family and burn victim of the fire.

c. The movie screening sponsorship for NM Film Foundation project was discussed. The Otero County Film Office is helping host the film foundation project screening for "Life in New Mexico" at the Aviator 10 in Alamogordo on September 20th. This is a part of the statewide screenings all on the same night in 10 theaters for this project. CLOC members are invited to attend and are encouraged to participate in the screening and the reception which will be done through one of the high school culinary arts classes with a sponsor. CLOC members can meet more of the film community there to make them aware of CLOC and their sponsorships and programs. CLOC is invited to help host and to speak at the reception. Kathleen Crinklaw moved to sponsor the reception for this event for publicity for CLOC in the amount of $200. Penny Hall seconded that motion. All approved, motion passed. Publicity and press will be passed on to the club as the event preparations are made.

d. Theater seating promotional ideas that Tony and Becky saw while attending a Shakespeare in the Park performance back east was discussed. It had special pricing for front row seating for guests and pre-paid sponsors. This idea can possibly be used by CLOC with some planning on how it could be done here. During this discussion, food requirement was discussed and Charliss asked that the club okay the $25 permit for the upcoming performances. Penny Hall moved to approve that permit. Kathleen Crinklaw seconded that motion.

e. The AMT "Annie" performance in Alamogordo was discussed. They are now performing the next two weekends. There are three CLOC members in the cast of this musical. Arlan has tickets for sale for that performance at $10 each for any CLOC member to buy.

f. Miss Cloudcroft Pageant is going to use the pavilion again this year. Tony and Arlan are going to volunteer to do the lights and Charliss to be a judge again this year.

g. There was news on possible future murder mysteries. The Lodge is being auctioned off for new ownership and if the owners change there might really be a good chance that the murder mysteries could resume there again sometime in the future.

6. Additional items mentioned included reminders on dues, the election and the potluck again for the September 3rd meeting.

7. Adjournment:

At 7:15 p.m. Marty Ware moved for adjournment. Kathleen Crinklaw seconded the motion. All approved, the meeting was adjourned.

Respectfully submitted,
Jan Wafful  (for Mike Shinabery), Secretary 

CLOC Monthly Meeting

June 4, 2014

Because of a lack of a quorum, there was no meeting.

The cast of "Man of the House" did a reading.

Respectfully submitted, Micheal Shinabery

CLOC Monthly Meeting

May 7, 2014

Present: Arlan Ponder, Kenzi Ponder, Terra Ponder; Tony, Becky, Scotty Courvoisier; Jubal and Penny Hall; George and Connie Collins; Mike Mishkin, Charliss Randall, Marty Ware, Kim Muscianisi, Jessie Muscianisi, the Crinklaws, Loretta Seidel. and Michael Shinabery

1) The meeting began at 6 p.m., at Dave's Cafe at the Pine Stump Mall. Arlan introduced new members Kim and Jessie Muscianisi

2) Minutes 'were approved.

3) Treasurer's Report was approved: Charliss motioned, Mike Mishkin seconded.

4) The membership unanimously approved Arlan's request that any officer can sign checks, for expediency, as long as they are on the First National Bank signature card. Michael Shinabery motioned, Charliss seconded.

5) The "Welcome to CLOG' flyer is still being developed.

6) Arlan suggested a public CLOC FBpage.

7) Kenzi will manage the new Twitter account.

8) Marty has changed the website look and layout.

9) Newly designed CLOC shirts will be in soon.

10) Penny trolled for sponsors. She went crazy calling on them because, she said, she has no life. Ergo, she visited every business in town. Those who signed up include Scotty LPG,Cloudcroft Properties, and Otero County Electric Cooperative. There may be more checks in the mail but Arlan said he hadn't checked the postal box in four days.

11) No update on the Desert Sands Film Festival.

12) According to Charliss, the Harlem Ambassadors event made $1,500. Mike did ads that aired on KHII and Cloud Radio.

13) Becky is concerned that there are no guidelines in the Bylaws for scholarship selection, such as giving preference to students participating in CLOC and the arts. New' scholarships were given to Whitney Richardson, Wyatt Wright, and Kevin Stewart. Scholarships were reissued to Morgan Beasley, and Karlee Alvord. Marty, George and Pat Mishkin made the selections. The membership then unanimously voted to reissue scholarships to Kenzi Ponder and Shara Shinabery.

14) "Aw, Shucks!" premieres at month's end. Kenzi is directing, her first solo venture.

15) Arlan cast "Man of the House," which opens July 4. Subsequent shows are July 5, 11-12, and 18-19.

16) 'The Groom Had Cold Feet," directed by Team Courvoisier, will be cast and performed around Labor Day.

17) Arlan reported that CLOC has been asked to handle sound for Lumberjack Day. Last year's event was cancelled due to excessive rain.

18) Becky, Scotty, and Arlan, are writing the Nov. 1 murder Mystery, a take on the game show Jeopardy. The show has one performance, and will be at the Cloudcroft High School Commons.

19) The next meeting will be on June 4, at Dave's.

Respectfully submitted, Micheal Shinabery

APPROVED MINUTES FOR April, 2014

Cloudcroft Light Opera Company Meeting Minutes  April 2, 2014

The regular meeting of the Cloudcroft Light Opera Company was called to order at 6:07 pm at Dave'sPine Cone Cafe by President Arlan Ponder. . 

Attendance:  Tony, Becky and Scotty Courvoisier Charliss Randall Penny and Jubal Hall, Cindi and Bryanna Bradshaw Kathleen and Eddie Crinklaw Jan Wafful, Arlan, Kenzie and Kalei Ponder Alan Hale Jennifer Ridley.  New member Loretta

Minutes of the March meeting: read and approved

Treasurer's Report: Report was handed out and reviewed and approved. Talked about moving some membership money.

Old Business

• Cindi Bradshaw will be working on a trifold flyer with information for new members. If anyone has any ideas or suggestions they need to let her know.

The Murder Mystery at the Cloudcroft High School has been moved to November 1 due to conflict with volleyball games.

Melodrama Directors for this summer 

May - Kenzie Ponder; July - Arlan Ponder.; August - Becky Courvoiser

CLOC won Most Creative in the Mardi Gras Parade. They spent $389 in supplies and $280 in beads. There are still lots of rubber chicken beads left.  Scholarships are on the internet with the application and info

New Business

• April 5th at 1:00 Clean Up at the Pavilion. This will also be a pot luck so bring something yummy.
• Pavilion renovation will begin this spring with expanding the concession stand and a new entry door. 
• Looking into purchasing new speaker cables ...won'lt be more than $250
• 'I-shirt reorder: need to order adult sizes in the same color as last year. No kid sizes
• 2014 Sponsors: $50 gets them their name in.e every program (17 shows, 2MM& website)
• Desert Light Film Festival: This will be their 11th year and JCPenny's cannot sponsor them this year. They give $1,700 in prizes for 6 categories. Asking CLOC to sponsor a category. CLOC members voted to give $400
• Kiwanis asking for donation for the Harlem Embassordors April 29th @ 7.  Members voted to donate $1,000 out of the membership account

Meeting adjourned 7:00

APPROVED MINUTES FOR September, 2013

CLOC UPDATE  By Arlan Ponder 

Well the Cloudcroft Light Opera Company finished up their melodrama season on Labor Day with a great play called Misdeeds at Mistletoe Mine. The play was directed by Terra Ponder and was hysterical. Unfortunately, our joy was short lived as we had to say goodbye to two of our members: Shaun and Kat Feingold. Shaun is an Army captain and received orders to move to one of the three Carolinas. We will miss them greatly, but we still have a cardboard cutout of Shaun in his Horace Tiberius Beamer costume, so he won’t ever be truly missed.At the September meeting, new officers were elected for the 2013-2014 season. Serving as president will be Arlan Ponder; vice president, Becky Courvoisier; secretary, Jennifer Ridley; treasurer, Terra Ponder; board of directors, Tony Courvoisier, Patty Belden and Charliss Randall. Big thanks to Mike Mishkin for serving as president over the last two years and lending his leadership skills to get us through some rough times. Also big thanks to George Collins for serving on the board of directors for the past few years. Just because you guys are no longer officers doesn’t mean you won’t be needed over the next year, capiche!Also want to give a heart-felt thanks to Marty Ware for slaving away on our CLOC web site – www.cloudcrofththeatre.com. Marty comes to the productions and takes photos and video so that all you adoring fans can see what you might have missed. Keep up the good work Marty.A big huge howdy goes out to several new members who joined our little group at the September meeting: the Alvord Family and the Bradshaw Family. Thanks to their additions, the CLOC membership increased by something like 25.

CLOC is also preparing for one of their favorite events of the year – Santa Land. Santa and Mrs. Claus will fly in from the North Pole to great children of all ages in November and December. HO HO HO! I said the melodrama season was over, however, there is a good possibility CLOC will be doing a special melodrama at the Cloudcroft Middle School on Saturday, Dec. 7, at 6 p.m. and Sunday, Dec. 8., at 2 p.m. Keep watching the marquee in front of the Zenith Park Pavilion – provided it stays above water – for more information. Word is a different looking Santa will make an appearance to save the day.Two CLOC members have teamed up with the Alamogordo Music Theatre to take part in their production of Rocky Horror Show. Tony Calderon will play the lead role of Dr. Frankenfurter and Arlan Ponder will play a Phantom. The event is $10 and will be Nov. 8, 9, 15 and 16 at 7:30 p.m. at the Flickinger. A special midnight showing of the show will take place Nov. 10 at 12 a.m. – be there no later than 11:59 p.m. on Nov. 9. This show will be something you’ve never seen before, and no, you can’t throw rice.CLOC meets the first Wednesday of each month at 6 p.m. at Dave’s Café in the Pine Stump Mall. Annual dues are $10 per person or $20 for a family. Whether you want to be on stage, behind the scenes or just want to have fun with a bunch of characters, we invite you to attend a meeting and get involved. If you have any questions, please feel free to email us at cloudcroftlightoperaco@gmail.com or cloudcrofttheatre@yahoo.com.For more information or photos on CLOC, visit our website at www.cloudcrofttheatre.com or “like” our Facebook page at CloudcroftLightOperaCo.

APPROVED MINUTES FOR August, 2013

APPROVED MINUTES FOR July, 2013

APPROVED MINUTES FOR June, 2013

APPROVED MINUTES FOR May, 2013

APPROVED MINUTES FOR April, 2013

APPROVED MINUTES FOR March, 2013

APPROVED MINUTES FOR February, 2013

APPROVED MINUTES FOR January  2013

APPROVED MINUTES FOR December  2012

APPROVED MINUTES FOR November  2012

APPROVED MINUTES FOR October  2012

APPROVED MINUTES FOR September  2012

APPROVED MINUTES FOR August 2012

APPROVED MINUTES FOR July  2012

APPROVED MINUTES FOR June  2012

APPROVED MINUTES FOR May  2012

APPROVED MINUTES FOR April  2012

CLOUDCROFT LIGHT OPERA COMPANY

4 April 2012

The regular meeting of the Cloudcroft Light Opera Company was called to order by President Michael Mishkin at6:05PM at Big Daddy’s restaurant.

Present:

Marty Ware                        Becky Courvoisier        Scotty Courvoisier

Jennifer Ridley                     Morgan Ridley               Levi Ridley

Kat Feingold                        Arlan Ponder                 Terra Ponder

Kenzi Ponder                        Kalei Ponder                Pat Mishkin

Jan Wafful                             Corin Picchi                  Leah Freeman

Travis Greeman                      Gedian Freeman           Obadiahs Freeman

Charliss Randall                     Michael Mishkin            Patricia Mishkin

Minutes:

The minutes of the 7 March 2012 meeting were approved as written.

Treasurer’s Report:

Not completed. Will have next month.

Old Business:

Thank you: Michael gave a big “thank you” to everyone involved in the Murder Mystery at the High School, but especially the Ponder family. They have been working on this for close to a year. It looks like we made a little under $3000 for the high school.

Silent auction:

Thank you notes will be written to everyone who gave items for the auction.

Melodrama for May:

The Fairest Flower of the South has been cast by Terra. The first read through will be Sun., April 15 at 2PM at the Pavilion.

IPad:

The purchase of the new ipad was approved for $390 + shipping.

November Murder Mystery: writing of the next MM will begin on April 14 at 4PM at the Mishkin’s. It will be a ghost buster/hunter story.

Desert Light: Jan invited all members to attend the Desert Light festivities. This year it’s bigger than ever.

New Business:

Sponsorships: get with Terra if you can help collect money from our sponsors.

Clean up: Clean up day will be May 5 at 1PM.

Adjourned:  Meeting adjourned at 6:40PM.

APPROVED MINUTES FOR March  2012

CLOUDCROFT LIGHT OPERA COMPANY 

7 March 2012

The regular meeting of the Cloudcroft Light Opera Company was called to order by President Michael Mishkin at 6:12PM at Big Daddy’s restaurant.

Present:

Terra Ponder Arlan Ponder Kalei Ponder

Kenzi Ponder Charliss Randall Becky Courvoisier

Tony Courvoisier Scotty Courvoisier Alan Hale

Shaun Feingold Kat Feingold Connie Collins

George Collins

Minutes:

The minutes of the 1 February 2012 meeting were distributed. Approved as written; motion by Charliss, second by Terra.

Treasurer’s Report:

Terra explained the report and it was approved as presented; motion by Pat, second by Charliss.

Old Business:

Mardi Gras: We won the Most Creative prize. Terra won best costume. A big thanks to everyone who worked on the float. Special thanks to Becky for her ideas and willingness to take charge of the project.

Santa Land: Arlan will let Chamber know that Kiwanis and CLOC will take on the work of Santa Land planning . The clubs will also provide the workers.

Murder Mystery High School: Ticket sales are going well. We need to get tickets to the First National Bank as they agreed to sell them. It was clarified that the proceeds will be going to the cafeteria fund to provide fresh fruits and vegetables for the kids. Originally we were planning to give the money to the Culinary Arts Program, but the cafeteria fund takes precedence. Rehearsals are still Mon. at 6PM, Sat. at 2PM.

Lodge: Terra called the Lodge to clarify attendance for the second Murder Mystery. The Lodge gave us a total of 44, but that was an error. The total was 80.

New Business:

Pavilion Expansion: Arlan and Tony explained a plan to extend the prop room 15’ out toward the highway. We could have 3 changing rooms in that area, lockers, and a make-up area. The bathroom could go into the old cast room. The old cast room would become the prop room. Guy Blanscett spoke with Tony and told him he would do the expansion in trade for a life-time sponsorship in CLOC. Tony will talk with Guy about supply costs.

Murder Mystery for November: Plans are still to begin writing the Nov. Murder Mystery on April 14 at 1PM at the Mishkin’s. This would be a pot luck. The date will be finalized at the April meeting as there may be some conflicts.

Summer Melodramas:

May: Terra will direct “The Fairest Flower of the South.” Pat will be assistant director.

July: Arlan will direct “Shoot Out at the Hole in the Wall.”

Labor Day: Jeremy and George will direct “Stop the Presses.”

Additional Business:

Arlan suggested that we write to our representatives if we have no objection to the sonic booms from Holloman.

Terra announced that she is organizing a Zumba class for the financial benefit of Zia Therapy. This will be the morning of April 14 and all proceeds will go to Zia after costs deducted. Michael made a motion to donate $150 to this program to cover costs; second by Charliss. Passed.

Alan explained a program he is now working on to bring a telescope to the Earth Rise Institute. He has found the telescope and for a good price. This telescope would be used for education for children at the Institute. The telescope will be about $7000.00. He already has some promising donators. Pat made the motion that we donate $300 once Alan can show that he has $5000.00 promised. Arlan seconded the motion, passed.

Adjournment: 

Meeting adjourned at 7:10PM.

MINUTES FOR February  2012

CLOUDCROFT LIGHT OPERA COMPANY
1 February 2012

The regular meeting of the Cloudcroft Light Opera Company was called to order by President Michael Mishkin at 6:10PM at Big Daddy’s restaurant.

Present: Connie Collins Sharon Collins George CollinsPatricia Mishkin Michael Mishkin Arlan PonderTerra Ponder Kenzi Ponder Kalei PonderMarti Ware Becky Courvoisier Tony CourvoisierScotty Courvoisier Kat Feingold Viola Penner     Alan Hale  

Announcements:Patricia mentioned that the DPILOOC will be having another Pancake Breakfast at Applebee’s . Terra made a motion that CLOC purchase 20 tickets for $120.00, second by Arlan. Approved. Patricia noted that Senator Morales has proposed a bill, SB 270 to secure money ($500,000) to purchase books for children. Everyone is encouraged to write to their legislators to promote the Dolly Parton program.

New Members: Kat and Saun Feingold are new members of CLOC.

Minutes:
The minutes of the 4 January 2012 meeting were distributed. Approved as written.Treasurer’s Report:
Accepted after a motion by Pat and second by George.

Old Business:
Santa Land-Michael reported that Kiwanis agreed to take part in the Santa Land Project along with CLOC as long as the Chamber still controls the program. Kiwanis and CLOC will provide the ideas and workers for the projects. Marti made the motion that CLOC agree to this same setup for Santa Land. Pat seconded the motion; approved. Arlan will present this to the Chamber this Thursday.

Lease:
We’ve received the lease with all items acceptable. Michael will sign the lease and return it to the Village Office along with a copy of the insurance.

Murder Mystery of past weekend:
The Murder Mystery went well and most comments were favorable. It was noted that it would be beneficial to have a town map in the packet. This will be brought to the attention of Lodge personnel.

Mardi Gras:
We will start working this weekend on the Mardi Gras float. We will set up at the Village Maintenance facility across from the old dump. Work begins on Saturday at 1PM. Arlan and Tony will pick up supplies in the AM. Marti has the chicken wire needed. A budget of $200 approved after motion and second by Arlan and George.

Murder Mystery March 31:
A new play was selected by Arlan, Podunk Pandamonium. Arlan will be directing and he will cast the players. Pat and Michael will be emcees. Charliss will run the silent auction. Terra and Charliss will collect and arrange prizes for winners. The play is about a “redneck wedding.” Terra will be the wedding planner.

Summer Melodramas:
Jeremy and Tony have not picked the Labor Day play as yet. They need to have an experienced director with them. George volunteered. Patricia agreed to be prompter and help out in that way.
We will approve all summer melodramas at the March meeting.

Murder Mystery November:
We will begin work on the Nov. MM this April. The first meeting will be April 14 at the Mishkin’s. Everyone should be thinking about possible characters for a ghost hunter theme. These ghost hunters will be in the manner of the popular TV ghost hunter shows. We will have electronics that measure changes in temperature, electromagnetic forces, etc. This will be a Pot Luck.

Adjourned:
Meeting adjourned at 7:15PM
Respectfully submitted
 Patricia Mishkin

APPROVED MINUTES FOR JANUARY 2012

CLOUDCROFT LIGHT OPERA COMPANY 

4 January 2012

The regular meeting of the Cloudcroft Light Opera Company was called to order by President Michael Mishkin at 6:10PM at Big Daddy’s restaurant.

Present:

Terry Johnson Carol Johnson Charliss Randall
Chris Schrader Arlan Ponder Terra Ponder
Kalei Ponder Kenzi Ponder Viola Penner
Jan Wafful Becky Courvoisier Tony Courvoisier
Scotty Courvoisier Corin Picchi Andi O’Connor
Tony Calderon Tyler Hale Eva Budzenski
Michael Mishkin Patricia Mishkin

Announcements: Arlan announced that a former CLOC member commit suicide at Christmas. A fund has been set up to help his wife and child. Terra made the motion that CLOC donate $100.00 to the fund. Charliss seconded the motion. Motion passed.

New Members: Arlan said two new members are joining CLOC, but couldn’t come tonight. They are Matthew and Cori Ann Adams.

Minutes:

The minutes of the November 2, 2011 meeting were distributed. There was no meeting held in December because of the Christmas party. Charliss made the motion to accept with a second from Terra. Minutes accepted.

Treasurer’s Report:

Report submitted was 2 month combined report. Accepted after motion by Charliss, second by Jan.

Old Business:

Lease agreement: the Village did not agree to the proposed terms of the lease agreement. Dave V. was supposed to either call Michael or stop by meeting tonight. The suggestion was made that a few CLOC members attend the next Council meeting so we can talk face to face regarding the questions in the lease. The major concern of CLOC is the safety of the sound equipment, payment of propane costs and possible damage to other equipment (gate for example.) Michael will contact Dave about the possibility of attending the Council meeting.

January Murder Mystery: Arlan is putting the finishing touches on the mystery. A few members (Ponders, Mishkins, Courvoisiers) will meet at the Ponder home Saturday at 2PM to complete the mystery and then let everyone know the characters. The mystery will be Jan. 27-29.

Possible Murder Mystery March, April: No one has been contacted with any further information about the possible April mystery. The Lodge requested one be given for a book club that requested it. The Lodge was told that CLOC must be assured of payment for a minimum of 40 participants. Charliss will contact Stacey Todd at the high school about the March mystery.

Scholarships: It was decided that applications would go to Cloudcroft High and Alamo High. The applications will be picked up on March 30. Application sample attached.

Mardi Gras: Terra will order the beads. A special large supply of the “rubber chicken” beads will be ordered to have enough to auction at the melodramas. The members meeting for the Murder Mystery this Saturday will also finalize plans for the float. If anyone wants to give their ideas for the float please email Becky BEFORE Saturday at< law1@tularosa.net>.

Melodramas: Arlan chose his play for July, “Shoot Out at the Hole in the Wall.” Terra has almost made her decision for the May performance. Tony Calderon and Jeremy will co-direct the Sept. play. They will be choosing one from the Pioneer catalogue. Any play they would like to write may be done next year. Final decisions need to be made ASAP so that ads can go out. Jan will be able to advertise these in various publications.

Additional Business: 

Jan: Desert Light Film Festival will be held in April (see letter attached). The committee is requesting that CLOC sponsor the Friday afternoon reception with a donation of $350. Arlan made the motion that we donate $400 this year. Second by Pat, motion carried.

Computer for sound equipment: Vi and Arlan brought up the need for reviewing our computer capabilities regarding the sound system. Vi noted that we would need the system checked for viruses. Arlan suggested either a new Mac or Ipad. No further action taken at this time.

Santa Land: The Chamber of Commerce approached CLOC and Kiwanis regarding taking a major role in overseeing the Santa Land events next year. Terra and Arlan expressed many good ideas to improve on the program. This could be a far bigger event than it is at this time. Pat and Michael will present this to Kiwanis tomorrow. Any decision can be made at next month’s meeting and then brought to the Chamber meeting in February.

Adjournment: Meeting adjourned at 7:10P.M.

Submitted:  Patricia Mishkin

MINUTES FOR NOVEMBER 2011

The regular meeting of the Cloudcroft Light Opera Company was called to order by President Michael Mishkin at 6:05PM at Big Daddy’s.

Present:

Charliss Randall Leah Freeman Travis Freeman

Arlan Ponder Terry Johnson Corin Picchi

Vi Penner Becky Courvoiser Tony Courvoiser 

Michael Mishkin Patricia Mishkin

Announcements: none

New Members, Guests: none

Minutes:

The minutes of the 5 October meeting were distributed. Charliss made the motion to accept the minutes, second by Vi. Minutes accepted.

Treasurer’s Report:

Terra was not present to give the report.

Old Business:

Murder Mystery for Nov.4 weekend: final draft of characters and plot handed out by Arlan. We will meet at the Pavilion on Friday at 6PM.

Murder Mystery for Jan.: This mystery is still being worked on. Plans are to include Poncho Villa, Clark Gable and Judy Garland type characters.

Scholarships: See attached page for intended letter to schools and students. Pat will work on the application forms. It was agreed that community service be added as a criteria for selection of students for awards.

Lease: It was agreed to add the following to the present lease:

1. A. The Zenith Park Pavilion facility consists of

1-a general/multipurpose covered area (here in after, “public area”) and

2.-enclosed snack bar, sound control room, storage area, dressing room and stage (here in after, “exclusive license area”)

5. Licensee and licensor understand and acknowledge that the license and use granted herein shall be exclusive to licensee in the exclusive license areas identified in paragraph (1)(A)(2). Licensee and licensor agree that licensee shall provide locks and be responsible for securing said areas. Licensor and licensee agree that access and use of the public area is nonexclusive to licensee but that licensee shall have priority and the right to use the public area for licensee’s scheduled events.

Add to 7. Licensee and licensor agree that use of the heating system and consumption of propane from the Zenith Park Pavilion propane tank shall be restricted and exclusive to licensee.

New Business:

Melodramas: Suggested directors for the coming season’s melodramas:

May-Terra

July-Arlan

Sept.-Jeremy and Tony

Christmas Party: The Christmas party will be on Sat., Dec. 10th at 1PM at Becky and Tony’s. The party will be a pot luck. Becky and Tony will provide a turkey; Mishkins will bring a ham; Charliss will bring stuffing. Everyone is to bring a $10.00 gift.

Mardi Gras: The Mardi Gras float was discussed. Becky would like to be in charge of the float plans. Terra will order beads. Charliss made a motion that we allow $500 for beads. Second by Vi. Motion carried. Leah offered to donate beads that she has. The theme of the weekend is “Magical.”

Adjournement: Meeting adjourned at 7:10PM

Respectfully submitted,
 
Patricia Mishkin

CLOUDCROFT LIGHT OPERA COMPANY
5 October 2011

The regular meeting of the Cloudcroft Light Opera Company was called to order by President Michael Mishkin at 6:10PM at Big Daddy’s.
Present:
Charliss Randall                                                 Viola Penner                                                      Carol Johnson
Terry Johnson                                                   Arlan Ponder                                                     Chris Schrader
Corin Picchi                                                         Marty Ware                                                        George Collins
Connie Collins                                                    Terra Ponder                                                     Kaeli Ponder
Alan Hale                                                             Eva Budzinski                                                     Becky Courvoiser
Tony Courvoiser                                               Jan Wafful                                                           Michelle Rollins
Announcements:
Michelle Rollins will be leaving on Tuesday for her new assignment in Omaha. We will all miss her. She has donated large rock pieces from her patio to be used for a walkway at the Pavilion. Terry will leave his trailer at her house Sat. night and everyone available will load it on Sunday at 9AM. Terry will keep the rock until it can be used
Minutes:
The minutes of the 7 Sept. 2011 meeting were distributed. Charliss made the motion to accept the minutes, Vi seconded the motion, carried.
Treasurer’s Report: Terra presented the report. Charliss made the motion to accept the report, second by Eva, accepted. Charliss noted that we make very little on our CD. She offered to look into getting a mutual bond. Becky brought information from the IRS on financial obligations of 501(C)3 organizations. Terra will review these.
Old Business:
Murder Mystery Nov.: There will be a writing get-together at Mishkin’s house this Sunday at 1PM to finish up the plans for the Nov. Murder Mystery.
Murder Mystery Jan.: Tony Calderon and Jeremy were working on a plot for the Jan. mystery. We may have another writing get-together to finish up this mystery too.
High School Mystery: Arlan will be working on a proposal to give to the high school before we can actually start plans on this.
Scholarships: Eva is unable to chair the scholarship committee because of other commitments. Pat will work up some proposals and email to the other committee members: Terra, George, Marty, Carol. Tony Calderon may need to be removed from the committee as he may be applying for aid.
New Business:
Lease: Arlan will bring the lease agreement with him on Sunday because many board members will be at the writing get-together.
Liability insurance: Terra said that the liability insurance is in effect.
Budget: Terra will review the IRS information to check on requirements of a budget.
Additional items:
Labor Day melodrama:  Terra suggested that we reconsider the dates for the last melodrama. The Village seems to empty right after Labor Day and so the following weekend is very slow.  Vi made the motion that we have the play on the last weekend in August (24,25) and the Labor Day weekend (Aug. 31, Sept. 1,2.) Second by Jan. Motion passed.
Adjourned:
Meeting adjourned at 6:45PM.
 
Respectfully submitted,
 
Patricia Mishkin

CLOUDCROFT LIGHT OPERA COMPANY

7 September 2011

The regular meeting of the Cloudcroft Light Opera Company was called to order by President Joplin Sell at 6:11PM at the CLOC Pavilion.

Present:

Terra Ponder                                     Arlan Ponder                                     Kalei Ponder

Becky Courvoisier                            Tony Courvoisier                              Scotty Courvoisier

Jan Wafful                                           Joplin Sell                                            Viola Penner

Jacob Cuevas-Sell                            Marty Ware                                        Michele Rollins

Connie Collins                                    George Collins                                   Sharon Collins

Terry Johnson                                   Carol Johnson                                    Tony Calderon

Carin Picci                                            Deborah O’Connor                          Andi O’Connor

Announcements:

2 new members--Carol and Terry Johnson

Minutes for August: Approved with correction to spelling of Tony Calderon; addition of George Collins to ballot running for board member. Motion by Connie, second by Jan.

Financial Report: Terra reviewed all expenditures. Marty made the motion to accept the report and expenditures; second by Tony Calderon; approved.

Old Business:

Report Melodrama:  Terra reported that the first weekend of the melodrama went well. Next weekend Charliss may not be here so Connie will run concession. Kenzi may be available to assist. Arlan reported that he received a far better price and service at AC Printing for the programs.

We will begin setting up next seasons melodramas this January.

Elections:

 Election results:               President-Michael Mishkin

                                                Vice President-Charliss Randall

                                                Treasurer-Terra Ponder

                                                Secretary-Patricia Mishkin

                                                Board Members-George Collins, Arlan Ponder, Jan Wafful

New Business:

Murder Mystery:  The first MM of the season will be Spouse-a-cide. Joplin will be a marriage counselor for a large group of dysfunctional couples. Rebecca will be a character in this MM as it is the Lodge’s request for their anniversary year. This will be the 1^st weekend in Nov.

Tony Calderon, Arlan and Joplin will work on the January MM. It will concern ghost hunters. It will be the last weekend in January.

Arlan is working with the high school to present a MM there in Feb. or March. The proceeds will go to the cafeteria for the benefit of the culinary arts class. The ticket price will be $30-40.00/couple. CLOC will ask for 10% of the profit. We can give back anything over $200.00. Arlan plans to have the plotline involve school, teachers.

Budget:  Becky will be giving a report on the proper format for budget and financial reports for 501(c)3 organizations.

Rocky Horror Picture Show:  Corin suggested we consider showing the movie RHPS and having actors participate. There is not adequate time to prepare for this year and it will be getting too cold very soon to do this in the Pavilion. It would need to be considered next season.

Adjourned:  Meeting was adjourned at 6:55PM. Next meeting will be at Big Daddy’s on October 5.

 Respectfully submitted:  Patricia Mishkin

APPROVED MINUTES FOR AUGUST 2011

Cloudcroft Light Opera Company

3 August 2011

The regular meeting of the Cloudcroft Light Opera Company was called to order by Vice President Charliss Randall at 6:20PM at the Pavilion.

Present:

Nancy Hoke                                        Patricia Mishkin                                                Michael Mishkin

Terra Ponder                                     Chris Schrader                                   Carin Picchi

Arlan Ponder                                     Autumn del Palacio                         Michele Rollins

Charliss Randall                                 Marty Ware                                        Alan Hale

Connie Collins                                    George Collins                                   Sharon Collins

Becky Courvoisier                            Tony Courvoisier                              Marilyn Lucus

Vi Penner                                            Robert Wright                                   Jan Wafful

Announcements:

2 guests present: Carin Picchi, Marilyn Lucus

Minutes for July: Approved after a motion by Terra and second by Vi.

Financial Report: See attached. Approved after a motion by Michael, second by Robert.

Old Business:

Melodrama: Terra reported that rehearsals started, stage setting is up. All cast is complete.

Clean-up: The cast room was cleaned this past week. The carpet was removed, floor washed.

By-laws: There was a question after the last meeting as to who could run for Board Member. Any member can run to be on the Board. If we want to change this we need to review the entire by-laws. No one wanted to do this at this time.

Nominations: Michele presented the roster:

President: Michael Mishkin, Dave Venable

Vice President: Tony Calderone, Charliss Randall

Secretary: Pat Mishkin

Treasurer: Tony Calderone, Terra Ponder

Board members: Arlan Ponder, Jan Wafful, Marty Ware

Sponsors: We still need to collect money from the sponsors. Terra will email names of sponsors to Charliss and Pat and all will work on collecting the money.

New Business:

Pat is working with the Dolly Parton Imagination Library of Otero County. They have registered over 700 children and they’ve just received enough money to begin ordering books. They have two fund raisers coming up:

Chili’s, August 22. We will be getting out flyers promoting the restaurant and the charity event. You only need to bring the flyer with you to Chili’s and they will give DPILOOC 10% of the check. This includes drinks.

Applebee’s, August 27, 7A-10A. This will be a pancake breakfast, all you can eat pancakes, sausage, coffee, tea. The cost is $6.00. Applebee’s will get $2.00 for each person coming to the breakfast. We need help because we do the serving, clean-up tables, greet people, etc. Carin volunteered to help.

Jan made the motion that we buy $240.00 worth of tickets, Terra seconded and motion passed. Any member is welcome to pick up a ticket for the breakfast.

Happy Birthday to Kenzi! We enjoyed the cake and ice cream brought by Jan.

Adjourned: 6:50PM  

Respectfully submitted,  Patricia Mishkin

APPROVED MINUTES FOR JULY 2011

Meeting was called to order at 6:10PM by president, Joplin Sell, at the CLOC Pavilion.

Present:

Leah Freeman Joplin Sell Nancy Hoke Larisa Hoke

Eva Budzinski Marty Ware Hollie Eye Zack Miller

Tyler Hale Autumn del Palacio Tony Calderon George Collins

Sharon Collins Kenzi Ponder Arlan Ponder Terra Ponder

Becky Courvoisier Tony Courvoisier Pat Mishkin Michael Mishkin

Announcements; New tee-shirts are here: $10 for members, $20 for non-members.

Minutes for May and June:

Approved after a motion by Zack and second by Tyler.

Financial Report:

Presented

Old Business:

July Melodrama: Arlan reported that the melodrama is going well. Margaret Phinney will be selling tee-shirts this weekend and George will take care of lighting.

September Melodrama: Casting is complete, but still need prompter, lights, etc.

Election update: Barbara H. will not be able to stay on election committee. Hollie will take her place. All nominations need to be to Joplin before the next meeting. It was noted that Board members must have been an officer for at least one year prior to their nomination.

New Business:

November Murder mystery: Most of the mystery has been written. Arlan suggested we meet as a group to work on it again. Then a few people will do the finishing touches.

January Murder mystery: Joplin suggested we work again as a group on the basic ideas. No decision made.

Welcome committee:

The idea of having someone assigned to welcome new members was again presented. This person would orient new members to what we do as a club. P. Mishkin will work on a booklet to give to new members also. Arlan has already put much of this in the new program.

Front Porch: The Front Porch restaurant has offered to supply the cast with pizza in lieu of paying for sponsorship. Tyler will work out the details with them. Club agreed that this sounds like a tasty idea.

Additional items:

Culinary program Murder Mystery: Arlan suggested we put on a Murder Mystery at the high school with the intent of making money for the culinary class. It was suggested this be a one night mystery. The school would charge what they needed and we would add an additional fee for our part. The entire cost would be far less than MM at the Lodge and therefore attract more locals. It was suggested to have this in fall or spring. Arlan will contact the school about the best time. We could rework older MM.

Scholarship committee: Eva will chair the committee again this year. Other members : Pat Mishkin, George Collins, Terra Ponder, Tony Calderone. The committee will come up with suggestions for guidelines for the scholarships.

Emails: Marty will take the email list and forward the addresses to members of the club.

Adjourned: Meeting adjourned at 7PM.



Respectfully submitted,



Patricia Mishkin

UNAPPROVED MINUTES FOR JUNE 2011

UNAPPROVED MINUTES FOR MAY 2011

UNAPPROVED MINUTES FOR FEBRUARY 2010

UNAPPROVED MINUTES FOR JANUARY 2010

UNAPPROVED MINUTES FOR DECEMBER 2009

NO MEETING HELD

MINUTES FOR NOVEMBER 2009

CLOUDCROFT LIGHT OPERA COMPANY
Business Meeting Minutes
4 November 2009

The November meeting of the Cloudcroft Light Opera Company was called 
to order at 6:05 p.m. by president Joplin Sell.
Present:

October Minutes: Minutes were not prepared; will be presented in January.
Financial Report: Treasurer Terra Ponder reported that there had been no financial activity. The balance for the Certificate of Deposit is $1615.13, Membership balance is $4256.51, and Operations balance is $17417.13. A motion to accept the financial report was made by Mike Mischkin, seconded by Alan Hale; motion carried. The report will be filed for audit.

Old Business
Murder Mystery-Nov. 6-8: Packets are available. Marty Mills will start registration at the Lodge at 4:30 p.m. CLOC players are to meet Friday, Nov. 6, at the Pavilion. Arlan will contact everyone to confirm.

Murder Mystery-Nov. 13-15: Robert Wright and Dave Venablc will be in this production. Arlan will contact involved members with further information. Murder Mystery-Feb. 2010: Bruce and Melissa Wafifil will write this. Joplin will contact them to follow up.

One night Murder Mystery for Kiwanis-March 2010: This will be scheduled for either March 13 or March 20. Charliss Randall will update us as the date gets closer. This production will be for the Alamogordo Noon Kiwanis and held at Desert Lakes in Alaniogordo. CLOC will receive 25% of the proceeds. Adopt an Angel for the holidays: CLOC will participate in this project that is sponsored by First National Bank. Leah Freeman reported that the tree with names will be set up in the lobby of the bank in Cloudcroft the week after Thanksgiving. Terra Ponder will complete this project.

New Business
December Holiday Party Location: The Mishkins have offered their home for our holiday party. In the event of bad weather or inaccessability, Madeline Currie offered her home. Madeline lives in Cloud Country and her home is close to the highway. The party is to be a potluck dinner and wiH be held at 6 p.m. on December 1. Future Meeting Location: After some discussion, the members decided that our meetings would be held at the Clouderoft Council Chambers during the cool months and at the Zenith Park Pavilion in the summer. We greatly appreciate Dave and Chuck Venable allowing us to meet at their café for the past
several years.

2010 CLOC Calendar of events: Joplin Sell distributed the calendar for 2010. We still need a director for the July production. Joplin explained that “The Boarding House” is not in the melodrama style, but is a comedy. Discussion followed about the Murder Mysteries: they are not selling out as quickly. Lisa Tomassie, Lodge manager, suggested that we cut back to only one production in the fall until the economy improves. The memo of understanding with the Lodge may have to be revised with a  possible increase in what CLOC charges for the production. Joplin also requested more writers for the Murder Mysteries. A motion was made by Mike Mischkin, seconded by George Curtis that we only do one Murder Mystery in 2011; .motion carried.

Video Editing System: Leo Cuevas is currently using a trial system for the editing that he acquired from Sony. The system has a dual layer burner. The recordings were made from both the audience and backstage, and he is putting it together into a complete production. Pat Mischkin made a motion which was seconded by Marty Ware, that CLOC give Leo $125 to purchase the system; motion carried. These recordings will be available to cast members only, not for sale, due to royalty concerns. Many Ware will remove information regarding sale of the recordings from the CLOC web site. Committee Sign-up: Joplin Sell passed around a sign-up sheet for the committees for next year.

“We’re all in this together,” he said. We need help with costumes, concessions, etc. for a successful season. CLOC “Honey Do” List: for other projects for next year. Terra Ponder will be responsible for acquiring LED lights for the Pavilion. Marty Ware will follow up on ordering long sleeve T-shirts with the CLOC logo that we can sell. Marty will also inquire about new doors (possibly garage-door style) for the front of the stage. Arlan Ponder will get the quote :for the addition and bathroom. Joplin Sell will get the information and a quote for new carpet for the stage. The Ponders will get two more picnic tables, possibly from Home Depot, in the spring. Eva Budzinski-Hale and Tyler Flale will paint the tables. Alan Hale will take care of buying new cellophane filters for the stage lights. We still need volunteers to get the information for purchasing a new amplifier for the speakers (which can be done in the spring) and to buy about 40 new plastic chairs for the audience (also a spring job).

Additional Items: Joplin thanked, Earl Anderton for all the work be has done on the sets for us the past few years.

Announcements: Jeremy and Larisa will be performing in “The Diary of Anne Frank” at NMSU- Alamogordo.

There being no further business, a motion to adjourn the meeting was made by Terra Ponder, seconded by Janet Weatherly; motion carried. The meeting was adjourned at 7:10 p.m.

Respectfully Submitted,
Eva Lynne Budzinski-Hale
Secretary

UNAPPROVED MINUTES FOR OCTOBER 2009

UNAPPROVED MINUTES FOR SEPTEMBER 2009

CLOUDCROFT LIGHT OPERA COMPANY

2 September 09

MINUTES

President Arlan Ponder called the meeting to order at 6:04 pm.

(Meeting is hosted at the Pavilion in Cloudcroft.)

Members Present:

Alan Hale Jan Wafful Viola Penner, Mike Mishkin Pat Mishkin Larry Drake, Larisa Hoke Nancy Hoke Bruce Wafful, Charliss Randall Earl Anderton Melissa McIntyre, Arlan Ponder Marty Ware Terra Ponder, Joplin Sell Eva Hale Patricia Drake, Dave Venable

Announcements/New Members: None at this meeting

Minutes:

The minutes were presented for August 5, 2009. There were no additions or corrections. Bruce Wafful moved that the minutes be approved as written. Alan Hale seconded that motion. All approved, the motion passed.

Financial Report:

Treasurer Terra Ponder presented the report for August 2009. It will be attached to these minutes. Ending balance for this report was $16,316.46. Charliss Randall moved that the treasurer’s report be approved as written. Pat Drake seconded that motion. All approved, motion passed.

Old Business:

a. Labor Day Melodrama was discussed. Concessions and workers for that play are all lined up.

b. Microphones and new equipment needed like equalizer, sound generator, etc. was discussed. Some pieces have been purchased as previously approved.

c. By-Law committee update was given. A copy of those by-laws and suggested revisions will be attached to these minutes. The committee has some revisions to do after tonight’s discussion.

d. Elections update was discussed. Candidates are:

i: President: Joplin Sell, Vice Pres: Charliss Randall, Secretary: Eva Hale, Treasurer: Terra Ponder

ii: Board: Larry Drake, Pat Mishkin, Melissa McIntyre, Arlan ponder

e. Murder Mystery –Nov 6-8, "Murder & Intrigue at Castle Veritas" by Jan Wafful

i: A sign-up sheet was passed around for participants

ii: Information and a meeting is setup at the Lodge.

f. Murder Mystery—Nov 13-15¸ "Something in the Sauce" Joplin Sell, director

i: Sign up sheet was passed around; ii: Posted to the website already

g. Murder Mystery for February was discussed. It has not been decided who is directing that

production yet.

h. Melodrama season 2010 was discussed. The members suggested that there be two

traditional western melodramas each season and one children’s play. The schedule for

next year will be the same directors as this year: Arlan, Dave and Joplin.

New Business:

a. One night Murder Mystery with Hollman Air force Base was discussed. Charliss has met with the people from HAFB and they are looking at the 6th or the 13th of March 2010.

b. A Cloudcroft yearbook ad was solicited by Kenzie Ponder for the annual staff. Jan Wafful moved to buy a $100 full page ad for CLOC in the yearbook. Eva Hale seconded that motion. All approved, motion passed. The ad will be placed.

c. Work day to clean up the melodrama season will be the 20th of September the day after the Lumberjack Days performances close. The club will meet at 1:00pm to close for the winter.

e. Pavilion Work needs to be done:

a. Enclosing the area between concessions and sound booth

b. Finishing off the prop room.

This was discussed and Guy Blanchett with Acme Builders will be asked to submit a bid for the work.

Additional Items:

No additional items were presented.

Meeting Adjourned: 

All discussions were finished and the meeting was adjourned at 6:58 pm.

Respectfully submitted,

///SIGNED/// Jan Wafful, Secretary

UNAPPROVED MINUTES FOR AUGUST 2009

CLOUDCROFT LIGHT OPERA COMPANY

1 July 09

MINUTES

President Arlan Ponder called the meeting to order at 6:04 pm. @ Dave’s Cafe

Members Present:

Tyler Hale Jan Wafful Rich Penner Jeremy Colbert

Larry Drake Larisa Hoke Patricia Drake Dave Venable

Rebecca Sheriff Charliss Randall Nancy Hoke Mike Mishkin

Arlan Ponder Janet Weatherly Terra Ponder Michelle Rollins

Joplin Sell Viola Penner Alan Hale

Announcements/New Members:

Arlan Ponder made the announcement that Fiendish Firebug Dress Rehearsal will immediately follow the meeting tonight.

Minutes:

The minutes were presented for June 3, 2009. Charliss Randall moved that the minutes be approved. Terra Ponder seconded that motion. All approved and the motion passed.

Financial Report:

Treasurer Terra Ponder presented the report for June 2009. Final balance this month was $13,352.70. This report will be attached to these minutes. Viola Penner moved to approve the report, Charliss Randall seconded the motion, all approved, motion passed.

Old Business:

a. Melodrama staff needed was discussed for the next melodrama. Volunteers were asked for

Performances are September 4, 5, & 6, and 18 & 19, 2009 at the CLOC Pavilion in Zenith

Park. Charliss will run the concessions.

b. The Childrens Summer Theater Donation was discussed. That was approved to still stand

at $250.

c. Murder Mystery for the first weekend in November has a cast of Characters almost finished.

Jan Wafful will need help with volunteers for the clues for merchants and sleuths from either

Arlan or Dave.

New Business:

a. Firebug melodrama support staff was discussed. Michelle Rollins from Holloman AFB is

working the lights and that is the last position filled. Michelle was welcomed and thanked.

b. Red Vs Wolf- melodrama was discussed. Director Joplin Sell has the parts filled for that

melodrama.

c. Wall of Fame recognition was discussed for Gary & Gloria Wood who are moving to

Maryland. Suggestions were made to train new people for the panhandler position.

Additional Items: By-laws committee was appointed. Members will be Charliss Randall, Larry

Drake and Viola Penner. Student fees of $2 were discussed and the tax exempt by-laws

Status. The committee will come back with a report after a few meetings.

Meeting Adjourned: All discussions were finished and the meeting was adjourned at 6:18 pm.

Respectfully submitted,

///SIGNED///

Jan Wafful, Secretary

CLOUDCROFT LIGHT OPERA COMPANY

3 June 09

MINUTES

President Arlan Ponder called the meeting to order at 6:04 pm. @ Dave’s Cafe

Members Present:

Marty Ware Jan Wafful Rich Penner Jacob Cuevas-Sell

Larry Drake Larisa Hoke Patricia Drake Dave Venable

Bruce Wafful Charliss Randall Earl Anderton Nancy Hoke

Arlan Ponder Janet Weatherly Terra Ponder

Joplin Sell Viola Penner Eva Hale

Announcements/New Members:

Arlan Ponder made no announcements. Jacob Lara and Sandra D. Hunt were guests.

Minutes:

The minutes were presented for May 6, 2009. Terra Ponder took them last month. Charliss Randall moved that the minutes be approved with changes. Eva Hale seconded that motion. All approved and the motion passed.

Financial Report:

Treasurer Terra Ponder presented the report for May 2009. Final balance this month was $13,279.56. This report will be attached to these minutes. Rich Penner moved to approve the report, Charliss Randall seconded the motion, all approved, motion passed.

Old Business:

a. Melodrama "FireBug" was discussed. Performances are July 3 & 4, 10 & 11, 17 & 18th,

2009 at the CLOC Pavilion in Zenith Park. The part of "Mario" is still needing to be filled.

Director Dave will meet with everyone right after this meeting and set practice times.

b. Melodrama Staff was discussed and a signup sheet was passed around for people to

volunteer to staff this production.

c. Melodrama equipment was discussed. As agreed and voted on previously, two new

microphones were purchased. Also, 3 picnic tables were bought for the pavilion. The old

ones are in really bad shape. A quote of $300 for a new soundboard was given and that will

need to be purchased. A video card will not be needed at this time.

New Business:

a. Cloudcroft Children’s Theater was discussed. Sandra Hunt was there to make a

presentation and ask for any donation up to $4,000 for this teacher to set up for the summer.

The information given about this venture is attached to these minutes. Rich Penner moved

to donate $250.00 to this summer program. Bruce Wafful seconded that motion. All

approved, motion passed.

b. Murder Mystery for Fall was discussed. Jan is writing the first one for November 3rd

weekend at the Lodge. Joplin Sell will write the second November one, and possibly

Dave/Joplin will write the February one.

ones that were recommended to CLOC have all broken.

c. Science Olympiad Student competition was discussed. Kids from Cloudcroft are doing

science projects for this state competition held in Socorro. They are trying to raise money to

pay their way to this event. Larry Drake moved that CLOC allow them to set up during the

Labor Day Melodrama to sell their food to raise money for this. Rich Penner seconded that

motion. All approved, motion passed.

d. A work day was discussed. Viola moved that it be on June 27th. Janet Weatherly seconded

the motion. All approved, motion passed. Everyone should be there around 10:00 am to get

started. This day is to: Paint picnic tables; repair sound equipment; hang solar lights.

Additional Items: Thank you’s for Scholarships and for DLFF from Otero Film were read. They will be placed on the web. Marty now has the correct spelled website for CLOC.

Meeting Adjourned: All discussions were finished and the meeting was adjourned at 6:50 pm.

Respectfully submitted,

///SIGNED///

Jan Wafful, Secretary

CLOUDCROFT LIGHT OPERA COMPANY

6 May 09

MINUTES

Vice-President Joplin Sell called the meeting to order at 6:02 p.m..

Announcements/New Members: Nancy Hoke - Paid

Minutes:

.

Motion from Charliss Randall to accept minutes, seconded by Terra Ponder; motion approved.

Financial Report:

Terra presented the report. Motion from Charliss to accept report, seconded by Viola Penner; report accepted.

Old Business

Kiwanis Murder Mystery: Charliss attended the Noon Club meeting. They loved the MM and want to do another next year. locations. It was discussed to not do one during Melodrama season.

New Business

Melodramas: Joplin discussed concerns he and Arlan had with direction of 2009 Melodramas. He advised that Arlan would "Someone Save my Baby Ruth" melodrama with Joplin assisting in the direction. Joplin was asking for support from the membership involved replacing the current director. Joplin assured them the changes would be made and things would improve and remain ask that directors please advise set requirements at least 2 months in advance. It takes that long to gather supplies and to quality sets that Earl produces.

Scholarships: Charliss represented CLOC at the Scholarship Banquet at the high school. she was very impressed with the applied and received the CLOC scholarships. Joplin ask that we try to change the deadline for applications to allow more time Sponsors: Terra advised that past and potential sponsors would be receiving a letter or email asking to maintain sponsorship Additional Items

Charliss advised that Scottys came out to check the heaters. they were turned off and appeared to be working fine. We also the bill to come from sponsorship (at their request).

Meeting adjourned at 7:00 p.m..

Respectfully submitted,

Terra Ponder

CLOC Treasurer for Jan Wafful (CLOC Secretary)

CLOUDCROFT LIGHT OPERA COMPANY

1 April 09

MINUTES

President Arlan Ponder called the meeting to order at 6:02 pm.

(This Meeting hosted at Chuck’s Diner in the Pine Stump Mall in Cloudcroft.)

Members Present:

Lisa Materne Jan Wafful Michael Mishkin

Danielle Holdridge Larisa Hoke Pat Mishkin

Bruce Wafful Charliss Randall Earl Anderton

Arlan Ponder Janet Weatherly Terra Ponder

Joplin Sell Melissa McIntyre Gloria Wood

Leah Freeman Jennifer Rupe Dave Venable

Announcements/New Members:

Arlan Ponder made no announcements & checked to see if there were any new members present and there were not at tonight’s meeting.

Minutes:

The minutes were presented for March 4, 2009. They will be emailed out later this month by Jan Wafful. Gloria Wood moved to approve the minutes as written. Charliss Randall seconded that motion. All approved and the motion passed.

Financial Report:

Treasurer Terra Ponder presented the report for March 2009. It will be attached to these minutes. Charliss Randall moved to approve the report, Mike Mishkin seconded the motion, all approved, motion passed.

Old Business:

a. 1 day Murder Mystery was discussed. Performance is May 2nd, 2009 at the Officer’s Club at

Holloman AFB. This is a joint fund-raiser for the Kiwanis of Alamogordo. The first meeting

for the cast was set for Thursday, April 9, 2009 at La Luz Elementary at Joplin Sell’s

classroom. All parts are filled and this should be a fun production.

b. Melodrama "Someone Save My Baby Ruth" was discussed. Rehearsals will tentatively be

set to start Sunday April 19th, with Sundays from 2:00 to 4:00pm and Tuesdays from 6:30 to

8:30 pm being rehearsal days for the next month. Jennifer Rupe says that she needs more

male players for this play. Gloria Wood will be the panhandler and Charliss Randall is in

charge of the snack bar and concession.

c. CLOC sponsorships were discussed. As agreed, there are two levels for donation—the

individual level or associate sponsor is $25 and a business sponsorship is still the regular

$50 price with both sponsorships on the website and on all production programs. Pat

Mishkin is willing to help with the gathering of the donations and letters to the sponsors.

Arlan and Terra Ponder will help her with that.

New Business:

a. Scholarships were discussed. A clarification was made that there are only 5 scholarships,

not 6 this year. No due date was discussed for the scholarships. Melissa McIntyre turned in

an application to Joplin Sell and Arlan Ponder. Dave Venable never received that

application.

b. Melodrama Equipment was discussed & new wireless mikes are needed. The expensive

ones that were recommended to CLOC have all broken.

c. Work Day for the Pavilion was assigned as April 18th, Saturday, 2009. Everyone should be

there around 10:00 am to get started.

Additional Items: Earth day was discussed and it is set in Alamogordo for April 25th. CLOC is sponsoring the reception for the Desert Light Film Festival @ NMSU-A the day before April 24, 2009. Altrusa is having a pool tournament for steaks at Mission Billards on Saturday, April 11, @ 1:00 PM.

Meeting Adjourned: All discussions were finished and the meeting was adjourned at 6:42 pm.

Respectfully submitted,

///SIGNED/// Jan Wafful, Secretary

CLOUDCROFT LIGHT OPERA COMPANY

4 February 09

MINUTES

President Arlan Ponder called the meeting to order at 6:12 pm.

(This Meeting/Christmas party is hosted at the Ponder home in Cloudcroft.)

Members Present:

Alan Hale Jan Wafful Viola Penner

Mike Mishkin Pat Mishkin Larry Drake

Larisa Hoke Lisa Materne Bruce Wafful

Charliss Randall Earl Anderton Melissa McIntyre

Arlan Ponder Marty Ware Terra Ponder

Joplin Sell Eva Hale Patricia Drake

Dave Venable

Announcements/New Members: None at this meeting

Minutes:

The minutes were presented for January 7, 2009. There were no additions or corrections. Marty Ware moved that the minutes be approved as written. Eva Hale seconded that motion. All approved, the motion passed.

Financial Report:

Treasurer Terra Ponder presented the report for January 2009. It will be attached to these minutes. Ending balance for this report was $18,432.19. Terra will also get in touch with Maggie Carter and Simone Rimmile in regard to their scholarships for this semester. Dave Venable moved that the treasurer’s report be approved as written. Larry Drake seconded that motion. All approved, motion passed.

Old Business:

a. Mardi Gras preparations were discussed. February 20, at 6:00 pm everyone will meet at

800 Burro Street at Marty Ware’s home to decorate the float out front. Anything that is not

finished will be completed the next morning before the parade that afternoon at 2:00 pm.

Everyone riding the float was reminded to wear costumes. Beads are in and candy is being

Purchased for every one to throw to the crowd.

b. Package to go overseas for Tim Sullivan was discussed. He is due home on leave for

March 9, and everyone is asked to wait until he goes back to send that package out to him

in Iraq. .

c. February Murder Mystery was discussed. This weekend’s performance will be ready to go

and meets tonight right after the CLOC meeting. Dave Venable needs one more character

slot to be filled.

d. New costumes for melodramas were discussed. Terra Ponder has purchased a lot of size

friendly new costumes that were needed for the summer, as well as wigs, hats, beards,

shirts, etc.. She will purchase a few more things as was allotted at a prior meeting.

e. CD was voted to be created at Alamo National Bank. Viola Penner will get with Terra and

set up a $500 CD as approved.

f. Licensing agreement with the Village of Cloudcroft was discussed, and this item was tabled

until a later date when more information is available.

New Business:

a. Murder Mysteries at the Lodge for 2009 were discussed. Terra, Dave and Mike volunteered

to be a committee for those negotiations. They will meet with the Lodge on behalf of CLOC

and report back to the membership.

b. Melodrama scripts were discussed. The scripts have come in and are being given to the

project directors.

Additional Items:

Sweatshirts for summer were discussed and there are plenty on hand for sales. Possible

barbeque sales at the Pavilion was brought up, and will be discussed at a later time.

Meeting Adjourned: All discussions were finished and the meeting was adjourned at 6:28 pm.

Respectfully submitted,

///SIGNED/// Jan Wafful, Secretary

CLOUDCROFT LIGHT OPERA COMPANY

7 JANUARY 09

MINUTES

Pine Stump Mall, Cloudcroft, NM

President Arlan Ponder called the meeting to order at 6:00 pm.

(This Meeting is located back at Dave's Venable's Cafe)

Members Present:

Melissa McIntyre Bruce Wafful Alan Hale

Larry Drake Dave Venable Mike Mishkin

Pat Mishkin Earl Anderton Larisa Hoke

Janet Weatherly Jennifer Rupe Terra Ponder

Arlan Ponder Joplin Sell Jan Wafful

Robert Broncy Zanna Broncy Marty Ware

Announcements/New Members:

President Ponder introduced two guests present at the meeting, Jean Hobbs, and Wanda Snodgrass. Long-time CLOC member Kris Creed had died with cancer. Jean Hobbs is his mother and Wanda Snodgrass is his aunt. Condolences were expressed by Arlan for their loss and a loss to the club and the community.

Minutes:

The minutes were presented for November 5, 2008 and also for December 3, 2008. Arlan called for any corrections or additions to these minutes. There were none. Mike Mishkind moved to approve the minutes as written. Dave venable seconded the motion. All approved, motion passed.

Financial Report:

Treasurer Terra Ponder presented the Treasurer's report for December 2008. The list of expenditures and deposits was highlighted by the payment for two murder mysteries by the Lodge in Cloudcroft for $1,236.00. This brought the final total to $19,641.67. Larry Drake moved to approve the financial report as written. Jennifer Rupe seconded the motion. All approved, motion passed. The Treasurer's Report will be attached to these minutes.

Old Business:

a. Maudi Gras plans for CLOC were discussed. The theme this year is "Mountain Masquerade." CLOC will have a float in the parade February 21st.,as usual. Dave Venable

has ordered beads to throw again this year as budgeted and approved by the club. Earl Anderton is in charge of the float design and he is asking for volunteers to help with

the construction. It was discussed that everyone riding the float this year should wear costumes for the parade theme. The float will be done at Marty Ware's residence.

At the last meeting the club approved up to $500 for the float, decorations,costumes and construction.

b. A package to go overseas for Tim Sullivan was discussed. He is now at a duty station in Iraq. It was agreed that everyone should bring items for his package to the next

CLOC meeting on February 4th. Everything from candy and cookies to personal care items, plus a t-shirt and a certificate were mentioned to be items that are suggested.

A reminder will be sent by email before the next meeting to remind everyone to bring items for the package.

c. February murder mystery was discussed. Dave Venable has written this one. It is all about a group of specialty and pastry chefs, titled "Murder is on the Menu"--or "This

Sweet Tooth is Killing Me," Dave passed out a sign-up sheet and asked that members put down a dessert that they would research to be the "Specialty" for their

character. Costumes will be chef coats and hats with members using aprons and chef attire. Dave needs 15 players. This murder mystery will be at the Lodge the weekend

of February 6-8th. The cast will assemble immediately with Dave right after the CLOC meeting on February 4th for scripts and instructions.

d. Scholarships and donations in honor of Ken Kern and Kris Creed were discussed. The club had voted previously on a continuing scholarship of $500 for Ken Kern. Now, it

was discussed that this should be titled a "Memorial Scholarship" and that the names of all CLOC members lost should be associated with that award, and if possible, their

names read at each award ceremony. There was never a service for Ken Kern, so the $100 for memorial or flowers had not been used at this point. Alan Hale moved that

this $500 scholarship be approved for a "Memorial" scholarship as discussed, and that $100 be donated to the Cloudcroft High School drama class in memory of Ken, and

that $100 also be donated to CAPPED cancer charity in Alamogordo in memory of Kris. Point of order was that this should come from the membership fund. Bruce Wafful

seconded the motion under point of order. All approved, motion passed.

New Business:

a. New costumes for the melodramas were discussed. This item was tabled. Terra Ponder will come back with a proposed list and budget for these items at the next meeting.

b. Terra Ponder discussed CLOC adopting Angels from the angel trees next year for the less fortunate. This item was tabled until the November 2009 meeting for next year.

c. Scholarship checks are ready for spring semester. Jan Wafful and Terra Ponder were asked to sign those immediately following adjournment.

d. Scholarship applications for the Fall Semester 2009 are now being taken. One application was submitted at this meeting from CLOC Member Melissa McIntyre. Melissa

attends NMSU-A and works at the campus library. The volunteers for the Scholarship Committee were Dave Venable, Arlan Ponder, and Joplin Sell. They will meet and

evaluate the applications.

e. The CLOC melodrama sponsorships are renewed every year in March for the upcoming melodrama season with rehearsals in April and First performances starting Memorial

holiday weekend. In 2007 and 2008 Pat Mishkin has visited and recruited the sponsors. She agreed to assist Terra Ponder for the 2009 season. Corporate sponsorships are

$50 and advertising for each sponsor is placed on the front page of the website, listed on the play programs, and given a listing and clues for the murder mysteries. In

addition, the names of sponsors are worked into the plays.

f. Melodrama details were discussed. Dave Venable volunteered to be responsible for scripts. Scripts will be ordered all at once and final choices will soon be made.

Charliss Randall is now in charge of the concession stand. A permanent understudy for Viola Penner still needs to be found. A videographer is now needed again. These two

positions need to be recruited.

g. White Sands International Film Festival was discussed. Dave Venable moved that a $300 sponsorship again be donated to this festival. Mike Mishkin seconded that motion.

All approved, motion passed.

h. Creating a CD for $1000 at Alamo National Bank was discussed. Jennifer Rupe moved to have that CD put in place with appropriate rollover. Marty Ware seconded that

motion. All approved, motion passed.

i. The Cloudcroft Chamber of Commerce membership was discussed. That is budgeted for automatic renewal each year. The Chamber will be electing a board of directors.

Zanna Broncy volunteered to be a candidate to be nominated for that board by CLOC. Terra Ponder will submit that nomination.

j. License agreement with the Village of Cloudcroft was discussed. The pavilion at Zenith Park belongs to the Village by agreement with CLOC. The license is $25 and the

agreement will continue.

Additional Items:

An agenda item will be placed for discussion next month on having Barbeque available for sale at the melodramas. Jennifer Rupe's teenaged daughter worked on melodramas

last season and did some makeup. She is now helping with a much larger production because of her experience with CLOC. Tyler Hale played in the Rosebowl All-Americas

High School Band, and the state symphony high school orchestra performances last month.

Meeting Adjourned: All discussions were finished and the meeting was adjourned at 7:01 pm.

Respectfully submitted,

///SIGNED/// Jan Wafful, Secretary